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- Tasks: Coordinate a vibrant workplace experience and manage exciting events in our London office.
- Company: Join AlphaSights, a global leader with a dynamic and inclusive culture.
- Benefits: Competitive salary, professional growth opportunities, and a fun work environment.
- Why this job: Be the heartbeat of our office and create memorable experiences for everyone.
- Qualifications: No prior experience needed; just bring your enthusiasm and organisational skills!
- Other info: Fast-paced role with plenty of opportunities to learn and grow.
The predicted salary is between 30000 - 42000 £ per year.
AlphaSights is a global company, seeking an organised and enthusiastic Workplace Experience Coordinator to help us run things efficiently in our fast-growing office in central London. A successful candidate will embrace a 'whatever-it-takes' mantra to roll up their sleeves and achieve team goals. If you are a proactive and detail-oriented individual with a passion for creating a seamless workplace experience, join AlphaSights in central London.
Responsibilities
- Front of House & Stakeholder Engagement
- Front of House and reception desk operational duties during core business hours.
- Provide exceptional hospitality service and professionalism to all stakeholders, employees and visitors.
- Maintain office efficiency by coordinating incoming calls, managing inbound and outbound mail, coordinating couriers and handling packages.
- Build and maintain strong working relationships across the organisation and with external partners, ensuring clear communication and a hospitality-first approach.
- Event Management & Coordination
- Take full ownership of internal and external event planning, from concept through to execution, including office-wide celebrations, team socials, and our flagship annual events (Summer Firm Day and holiday parties such as Oktoberfest and Christmas).
- Manage end-to-end logistics: venue and supplier coordination, catering arrangements, set-up and take-down, on-the-day support, and post-event wrap-up.
- Arrange catering for meetings, events, and daily in-office needs, ensuring high standards of food and beverage presentation and service.
- Reconfigure office furniture and spaces for internal office events and meetings as required.
- Facilities & Office Operations
- Conduct regular facility walk-throughs, identifying deficiencies in furniture, equipment, or appliances to maintain a high-functioning and visually appealing workspace.
- Oversee third-party contractors for F&B, cleaning and maintenance, ensuring service levels meet expectations and proactively log and track jobs.
- Maintain a tidy, organised, and welcoming office environment, reflecting the company’s culture and standards.
- Supplies & Procurement
- Procure and manage inventory of office and kitchen supplies, maintaining accurate par levels while being cost-conscious.
- Handle ordering, payments, and receipt of goods, ensuring timely availability of all necessary items.
- Oversee coffee machine maintenance and general kitchen upkeep to support a well-stocked and smoothly run office.
What We’re Looking For
- 0–1 years of experience in office management, administration, hospitality, events, or facilities coordination.
- A proactive, detail-oriented problem-solver who thrives in fast-paced environments and takes initiative.
- Strong interpersonal and communication skills, confident in dealing with a wide range of stakeholders and creating positive, professional workplace experiences.
- Demonstrated ability to juggle multiple priorities, work under pressure, and adapt to changing needs.
- Comfortable with ambiguity and capable of independently managing timelines and responsibilities.
- Strong written and verbal communication. Fluency in English is essential.
AlphaSights is an equal-opportunity employer.
Workplace Experience, Coordinator - London employer: AlphaSights
Contact Detail:
AlphaSights Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Experience, Coordinator - London
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, especially those already working at AlphaSights. A friendly chat can open doors and give you insider info on the workplace culture.
✨Tip Number 2
Prepare for the interview by researching the company and its values. Show us how your proactive attitude aligns with our 'whatever-it-takes' mantra. We love candidates who are genuinely excited about creating a seamless workplace experience!
✨Tip Number 3
Practice your communication skills! Since this role involves engaging with various stakeholders, being articulate and confident will set you apart. Consider mock interviews with friends or family to polish your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you’re serious about joining our dynamic team in London.
We think you need these skills to ace Workplace Experience, Coordinator - London
Some tips for your application 🫡
Show Your Enthusiasm: When writing your application, let your passion for creating a seamless workplace experience shine through. We want to see that 'whatever-it-takes' attitude right from the start!
Be Organised and Detail-Oriented: Make sure your application is well-structured and free of errors. Highlight your organisational skills and attention to detail, as these are key traits we’re looking for in a Workplace Experience Coordinator.
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to reflect how your skills and experiences align with the responsibilities outlined in the job description. We love seeing candidates who take this extra step.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at AlphaSights
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Workplace Experience Coordinator. Familiarise yourself with tasks like event management, stakeholder engagement, and office operations. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Proactive Attitude
AlphaSights values a 'whatever-it-takes' mindset, so be ready to share examples of when you've gone above and beyond in previous roles. Think of situations where you took initiative or solved problems creatively, as this will resonate well with their team-oriented culture.
✨Prepare for Scenario Questions
Expect questions that assess your ability to handle multiple priorities and work under pressure. Prepare specific scenarios from your past experiences where you successfully managed tight deadlines or adapted to unexpected changes. This will show your potential employer that you can thrive in a fast-paced environment.
✨Practice Your Communication Skills
Strong interpersonal skills are crucial for this role. Practice articulating your thoughts clearly and confidently, especially when discussing your experience with stakeholders or during event planning. Being able to communicate effectively will set you apart as a candidate who can create positive workplace experiences.
