Remote Office Administrator in Dunfermline

Your responsibilities

• To play a key role in maintaining a productive and positive work environment.
• Reporting directly to the Regional HR Manager, you will be responsible for overseeing day-to-day office operations, managing administrative tasks, and supporting various functions within the organization.

Admin Support

• Provide administrative support to the People & Organisation Team as needed.
• Check and distribute incoming post and packages.
• Facilitate the relationship with company couriers.

Facilities Support

• Oversee and manage daily office operations, ensuring a smooth and efficient working environment.
• Implement and maintain office policies and procedures.
• Manage company car contracts and upkeep of cars.
• Facilitation of some IT communications and logistics.
• Coordinate office logistics, including space planning, equipment procurement and maintenance.
• Collaborate with vendors to ensure the office is well maintained and equipped.
• Address any facility related issues promptly.
• Facilitate relationships with office utility providers and ensure uninterrupted services.
• Ensure meeting rooms are fully set up for scheduled meetings.

Feel Good

• Facilitate communication within the office and collaborate on team activities.
• Ensure staff gifts are purchased and distributed efficiently.

Other/Ad Hoc

• Manage travel arrangements for companywide events and team workshops.
• Serve as the point of contact for external enquiries and visitors.
• Monitor workplace Health & Safety measures.
• Purchase and set up new IT equipment for new and existing staff members.

Your profile

• Proven experience as an office manager or in a similar administrative role.
• Strong organisational and multi-tasking skills.
• Excellent communication and interpersonal skills.
• Proficient in MS Office.
• Problem solving ability and attention to detail.
• Must be able to attend the office at least 4 times a week.

What we offer

• Responsible, exciting, and varied tasks with a lot of creative freedom in a dynamic company that has flat hierarchies and an open, relaxed working atmosphere.
• A friendly, open-minded team consisting of approximately 280 employees in Munich, Leipzig and West Sussex (UK) as well as several beloved office dogs.
• Hybrid working policy.
• 25 days of well-deserved annual leave days.
• Private company pension scheme.
• Life assurance scheme.
• Various internal as well as external training possibilities.
• Different employee discounts - for our humans as well as their pets!
• Regular team and company events.
• Coffee, hot chocolate, tea, and other cool soft drinks such as water and juices as well as fresh fruit, small snacks are available to you free of charge.
• An all encompassing Employee Assistance Programme.
• Many other great benefits that we will gladly present to you in more detail during your recruiting process!

Interested?

We are looking forward to your cover letter, CV as well as your potential start date and salary expectation.

About us

In order to achieve our vision of "establishing healthy pet food in the mainstream" and to always be one step ahead when it comes to digitization in the future, we need motivated talent, know-how from experts and a good portion of "Passion for Pets and Technology".