At a Glance
- Tasks: Control technical drawings and project documentation while liaising with teams and external parties.
- Company: Join a dynamic West Bromwich-based company focused on project excellence.
- Benefits: Full-time, permanent role with opportunities for growth and development.
- Other info: Supportive team environment with a focus on quality and accuracy.
- Why this job: Be the vital link in exciting projects and ensure information flows smoothly.
- Qualifications: Experience in document control and strong organisational skills required.
Alma Personnel are pleased to announce we are currently working with our West Bromwich based client to recruit for an Administrator on a full time, permanent basis. The main duties of this role are:
- You will be responsible for controlling the issue and receipt of technical drawings and project documentation. You will act as the interface between internal teams and external parties (including architects, engineers, subcontractors and main contractors), ensuring that current information is correctly filed, readily retrievable and issued within agreed timescales.
- Portal administration: administer the upload and download of drawings and technical documentation within Common Data Environments (CDEs) such as Procore, Aconex, BIM 360 and Viewpoint.
- Revision and version control: verify that incoming drawings are the latest revisions, and ensure superseded information is archived correctly to prevent the use of out-of-date documentation.
- Distribution: issue and circulate updated information to the relevant project teams and supply chain partners in a timely manner.
- Document control standards: maintain agreed naming conventions and folder structures across all digital platforms to support consistency and auditability.
- Internal systems and records: maintain accurate project and document records within internal system M-Files, ensuring information is current, traceable and aligned with document control requirements.
- Quality assurance checks: review uploaded files for clarity, correct metadata and compliance with document control procedures.
- Team support: provide day-to-day support to the project team with document control queries and associated administrative activities.
If you feel you have the correct experience for this role, please apply now stating why.
Document Control and Project Administrator in West Bromwich employer: Alma Personnel
Join a dynamic team in West Bromwich where your role as a Document Control and Project Administrator will be pivotal in ensuring seamless communication and documentation management across projects. Our company fosters a collaborative work culture that prioritises employee growth, offering training and development opportunities to enhance your skills. With a commitment to quality and efficiency, we provide a supportive environment where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Document Control and Project Administrator in West Bromwich
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Document Control and Project Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your skills in document control and project administration. Join relevant groups and engage with posts to increase your visibility.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by researching common questions related to document control and project administration. Role-play with a friend or use our resources to boost your confidence and nail that interview.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, so don’t miss out. Tailor your application to highlight your experience with technical documentation and project support to stand out from the crowd.
We think you need these skills to ace Document Control and Project Administrator in West Bromwich
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience with document control and project administration. We want to see how your skills match the specific duties mentioned in the job description!
Showcase Your Tech Savvy:Since you'll be working with various Common Data Environments like Procore and Aconex, mention any relevant experience you have with these tools. We love seeing candidates who are comfortable with technology!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, especially when it comes to your experience and how it relates to the role. Avoid jargon unless it's relevant!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it makes the process smoother for everyone involved.
How to prepare for a job interview at Alma Personnel
✨Know Your Documentation
Familiarise yourself with the types of technical drawings and project documentation relevant to the role. Be prepared to discuss your experience with document control standards and how you’ve ensured accuracy in previous positions.
✨Showcase Your Tech Savvy
Since you'll be working with Common Data Environments like Procore and Aconex, brush up on these platforms. If you've used them before, share specific examples of how you managed document uploads and revisions effectively.
✨Emphasise Communication Skills
As the interface between various teams, strong communication is key. Prepare examples of how you've successfully liaised with architects, engineers, or subcontractors to ensure everyone is on the same page regarding documentation.
✨Demonstrate Attention to Detail
Quality assurance checks are crucial in this role. Be ready to discuss how you’ve maintained accuracy in document management and what processes you follow to ensure that outdated information is archived correctly.
