At a Glance
- Tasks: Control technical drawings and project documentation while supporting internal and external teams.
- Company: Join a dynamic West Bromwich-based company with a focus on collaboration.
- Benefits: Full-time, permanent position with opportunities for growth and development.
- Other info: Fast-paced environment with a chance to make a real impact.
- Why this job: Be the vital link in exciting projects and ensure information flows smoothly.
- Qualifications: Experience in document control and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Alma Personnel are pleased to announce we are currently working with our West Bromwich based client to recruit for an Administrator on a full time, permanent basis. The main duties of this role are:
- You will be responsible for controlling the issue and receipt of technical drawings and project documentation.
- You will act as the interface between internal teams and external parties (including architects, engineers, subcontractors and main contractors), ensuring that current information is correctly filed, readily retrievable and issued within agreed timescales.
- Portal administration: administer the upload and download of drawings and technical documentation within Common Data Environments (CDEs) such as Procore, Aconex, BIM 360 and Viewpoint.
- Revision and version control: verify that incoming drawings are the latest revisions, and ensure superseded information is archived correctly to prevent the use of out-of-date documentation.
- Distribution: issue and circulate updated information to the relevant project teams and supply chain partners in a timely manner.
- Document control standards: maintain agreed naming conventions and folder structures across all digital platforms to support consistency and auditability.
- Internal systems and records: maintain accurate project and document records within internal system M-Files, ensuring information is current, traceable and aligned with document control requirements.
- Quality assurance checks: review uploaded files for clarity, correct metadata and compliance with document control procedures.
- Team support: provide day-to-day support to the project team with document control queries and associated administrative activities.
If you feel you have the correct experience for this role, please apply now stating why.
Document Control and Project Administrator employer: Alma Personnel
Join a dynamic team in West Bromwich where your role as a Document Control and Project Administrator will be pivotal in ensuring seamless communication and documentation management across projects. Our company fosters a collaborative work culture that prioritises employee growth, offering training and development opportunities to enhance your skills. With a commitment to quality and efficiency, we provide a supportive environment where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land Document Control and Project Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work with document control and project administration. A friendly chat can lead to insider info about job openings that aren’t even advertised yet.
✨Tip Number 2
Show off your skills! When you get the chance to meet potential employers, whether at a networking event or an interview, be ready to discuss your experience with CDEs like Procore or Aconex. We want to hear how you’ve handled document control in past roles!
✨Tip Number 3
Prepare for the unexpected! During interviews, you might face scenario-based questions. Think about how you would manage version control or handle a document query from a project team. Practising these scenarios can really help us stand out.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Document Control and Project Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in document control and administration. We want to see how your skills match the job description, so don’t be shy about showcasing your expertise with technical drawings and project documentation.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role. We love seeing enthusiasm, so let us know what excites you about working with our team and how you can contribute to our projects.
Showcase Your Tech Savvy:Since this role involves using various platforms like Procore and BIM 360, make sure to mention any experience you have with these tools. We appreciate candidates who are comfortable navigating digital environments and can keep things organised!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Alma Personnel
✨Know Your Documentation
Familiarise yourself with the types of technical drawings and project documentation you'll be handling. Brush up on common document control standards and practices, as well as the specific software mentioned in the job description like Procore and Aconex. This will show your potential employer that you’re not just a fit for the role, but that you’re genuinely interested in the work.
✨Showcase Your Communication Skills
Since this role involves acting as an interface between various teams and external parties, prepare examples of how you've effectively communicated in past roles. Think about times when you’ve resolved conflicts or ensured clarity in documentation. Being able to articulate these experiences will demonstrate your ability to manage relationships and keep projects on track.
✨Demonstrate Attention to Detail
In document control, accuracy is key. Be ready to discuss how you ensure that all information is current and correctly filed. You might want to share specific strategies you use for version control and quality assurance checks. This will highlight your meticulous nature and commitment to maintaining high standards.
✨Prepare Questions About the Role
Interviews are a two-way street, so think of insightful questions to ask about the team dynamics, the tools they use, and their expectations for the role. This not only shows your enthusiasm but also helps you gauge if the company culture aligns with your values. Plus, it gives you a chance to clarify any uncertainties about the job.
