HR Administrator

At Allwyn Lottery Solutions, we are committed to fostering an exceptional employee experience and ensuring seamless operational efficiency. The HR Administrator plays a vital role in supporting our teams across the UK, Ireland, and Greece by managing the entire employee lifecycle from onboarding to offboarding, and everything in between. Reporting to the HR Specialist, this role contributes to a positive workplace culture by ensuring that HR processes are efficient, transparent, and employee-focused. By providing comprehensive administrative support and collaborating closely with various departments, the HR Administrator helps maintain a well-organised, inviting, and compliant environment for employees, thereby enhancing overall team cohesion and morale.

Key Accountabilities and Duties:

• HR Administration: The role provides day-to-day administrative support across the employee lifecycle, ensuring accurate data, process efficiency, and timely delivery of HR services.
• Employee Lifecycle Management: Manage the end-to-end processes for onboarding and offboarding across the UK, Greece, and Ireland, ensuring seamless transitions for new hires and leavers.
• HR Documentation: Prepare and manage employment contracts, offer letters, and other HR-related documents, maintaining accuracy and compliance with company policies.
• Data Management: Ensure all HR records are up-to-date and stored securely in accordance with data protection regulations.
• Payroll Support: Assist in the UK & Ireland payroll processes, coordinating with the HR team to ensure timely and accurate processing of payments.
• Process Improvement: Identify and implement opportunities to streamline HR processes, enhancing overall efficiency and the employee experience.
• Employee Support: Serve as a point of contact for employee inquiries related to pay and basic HR or payroll matters, providing timely and accurate information.
• Ad Hoc HR Support: Collaborate with the wider HR team on various tasks and projects as needed.

Office Administration (Minimum 3 Days a Week Onsite):

• Office Environment Management: Oversee all administrative functions to maintain a well-organized and inviting office space, including managing supplies, catering, and coordinating with building management for facility repairs and upgrades.
• Event Coordination: Work with the HR team to plan and execute company events, meetings, and other activities aimed at enhancing team cohesion and morale.
• Travel Arrangements: Act as a backup to the Global Admins, assisting with employee travel arrangements as necessary.
• Compliance Oversight: Ensure the office complies with health, safety, and legal requirements.

Requirements:

• HR & Administrative Expertise: Proven experience in HR or people-focused administrative roles, with a solid understanding of HR processes and office management.
• Communication Proficiency: Excellent verbal and written communication abilities, essential for interacting with employees and coordinating with various teams.
• Technical Competence: Proficient in using Microsoft and Google technologies for document creation, data management, and communication.
• Multilingual Abilities: Fluency in Greek is advantageous, facilitating communication with Greek-speaking employees and stakeholders.

Competences:

• Organisational Agility & Time Management: Demonstrates strong attention to detail and the ability to manage multiple tasks simultaneously, ensuring timely and efficient completion of responsibilities.
• Decision-Making & Results Orientation: Applies sound judgment to make informed decisions that align with organisational goals and values, focusing on achieving objectives and delivering outcomes that contribute to the success of the team.
• Adaptability, Reliability & Integrity: Shows flexibility in responding to changing circumstances, maintains consistent performance under pressure, upholds high ethical standards, and ensures the protection of sensitive information in all aspects of work.
• Confidence, Drive & Positive Attitude: Exhibits self-assurance and enthusiasm in interactions, inspiring confidence and engagement among colleagues, while maintaining a supportive work environment.
• Growth Mindset & Analytical Thinking: Embraces change, seeks feedback, shows resilience and approaches issues with a critical mindset, identifying root causes and implementing effective solutions.
• Empathy & Emotional Intelligence: Demonstrates understanding and consideration for the feelings and perspectives of others, fostering strong interpersonal relationships.

Benefits:

• Be part of a dynamic team with enthusiastic experts that will support your talent and growth.
• Embark on a journey within a diverse environment full of opportunities and challenges.
• Comprehensive onboarding experience designed to facilitate your smooth transition.
• Attractive salary and a bonus plan.
• Health and life insurance for you.
• Well-being allowance.
• Developmental 360° feedback framework.
• Extensive leave plan.
• Enjoyable and stable working environment.
• Flexible working arrangements.
• Modern workspace environment.
• Apple equipment and top-notch office technology to support our hybrid working.

Allwyn is an Equal Opportunity Employer which prides itself in being diverse and inclusive. We do not tolerate discrimination, harassment, or victimization in the workplace. All employment decisions at Allwyn are based on the business needs, the job requirements, and individual qualifications. Allwyn encourages applications from individuals regardless of age, disability (visible or hidden), sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion, or belief, and marriage and civil partnerships.

Privacy Disclaimer: By clicking 'Apply' for this Job, you agree that you have read and accepted our Privacy Statement relating to job applicants and that you provide your consent for the processing of your personal data for the purposes described therein.