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For Companies At a Glance
- Tasks: Manage service visits, invoicing, and client queries in a dynamic team environment.
- Company: Join Allstaff, a leading agency connecting talent with top employers.
- Benefits: Enjoy flexible hours, free parking, life insurance, and store discounts.
- Why this job: Be part of a supportive culture that values initiative and problem-solving skills.
- Qualifications: Experience in invoicing and proficiency in Microsoft 365, especially Excel, are preferred.
- Other info: This role offers both full-time and part-time options, perfect for students.
The predicted salary is between 21600 - 37800 £ per year.
Overview
Allstaff Office Division are delighted to bring to the market the role of Service Commercial Coordinator. Allstaff is seeking a suitable candidate on behalf of our client to join the Commercial Team within a busy Service department based at their Head Office in Blantyre.
Responsibilities
- Reporting to the Service Commercial Manager, you will be responsible for ensuring all service visits are closed and verified within 24 hours, accurately costing completed works, and submitting invoices within the required timescales and formats.
- Review, close and verify all visits and move to relevant status on internal system.
- Cost and submit all completed jobs for invoicing in required format.
- Review and address all invoice related queries efficiently.
- Resolve invoicing queries preventing invoicing delays.
- Ensure all jobs are completed and submitted on the relevant client web portals.
- Process and verify engineers’ weekly timesheets before submitting to payroll.
- Handle telephone and email queries from clients and internal teams.
- Contribute to ISO Business Management system.
Essential Criteria
- Previous experience in invoicing (preferred).
- Proficiency in Microsoft 365 applications, particularly Excel.
- Confidence in making independent decisions.
- Strong problem-solving skills.
- Ability to work on your own initiative and manage your workload effectively.
- Excellent communication skills, with the ability to interact with individuals at all levels of the business.
Salary and Hours
Salary: Full Time Salary from £27,000 DOE (pro rata for part-time hours)
Hours: Flexible – 21 to 40 hours per week, over 3 to 5 days
Other Information
Allstaff is operating as an Employment Agency for the supply of Permanent and Contract staff employed directly by the hirer. By sending your CV you are consenting to Allstaff processing your personal data for the purposes of providing work finding services, including processing using software solution providers and back-office support.
Job Types
- Full-time
- Part-time
- Permanent
Benefits
- Free parking
- Life insurance
- On-site parking
- Store discount
Work Location: In person
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Commercial Administrator employer: Allstaff
Contact Detail:
Allstaff Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Administrator
✨Tip Number 1
Familiarise yourself with the specific invoicing processes and software used in the industry. Understanding how to efficiently manage invoices and resolve queries will give you a significant edge during interviews.
✨Tip Number 2
Brush up on your Microsoft Excel skills, as proficiency in this application is crucial for the role. Consider taking an online course or using tutorials to enhance your abilities, especially in data management and analysis.
✨Tip Number 3
Prepare examples of how you've successfully handled invoicing queries or resolved issues in previous roles. Being able to demonstrate your problem-solving skills with real-life scenarios will impress potential employers.
✨Tip Number 4
Network with professionals in the commercial administration field. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to job openings.
We think you need these skills to ace Commercial Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, particularly in invoicing and using Microsoft 365 applications. Use specific examples that demonstrate your problem-solving skills and ability to manage workloads effectively.
Craft a Strong Cover Letter: Write a cover letter that addresses the key responsibilities of the role. Mention your confidence in making independent decisions and your excellent communication skills, as these are essential for the position.
Highlight Relevant Experience: In your application, emphasise any previous roles where you handled invoicing or worked in a service department. This will show that you have the necessary background for the Commercial Administrator role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Allstaff
✨Showcase Your Invoicing Experience
Make sure to highlight any previous experience you have with invoicing during the interview. Be prepared to discuss specific examples of how you've handled invoicing queries or managed billing processes in the past.
✨Demonstrate Proficiency in Microsoft 365
Since proficiency in Microsoft 365, especially Excel, is essential for this role, be ready to discuss your skills. You might even want to mention any specific functions or tools within Excel that you are comfortable using.
✨Prepare for Problem-Solving Scenarios
Expect to be asked about how you would handle various problem-solving scenarios related to invoicing and client queries. Think of examples where you've successfully resolved issues and be ready to explain your thought process.
✨Communicate Effectively
Strong communication skills are crucial for this position. Practice articulating your thoughts clearly and confidently, as you'll need to interact with clients and internal teams. Consider preparing a few questions to ask the interviewer to demonstrate your engagement.
