At a Glance
- Tasks: Transcribe and review Risk Assessments and SOPs for accuracy and clarity.
- Company: Allstaff Manufacturing Division, a supportive team near Johnstone.
- Benefits: Free on-site parking and a collaborative work environment.
- Other info: Opportunity to learn about manufacturing processes and Health & Safety.
- Why this job: Join a dynamic team and enhance your skills in document management.
- Qualifications: Experience in admin or document control, with strong attention to detail.
The predicted salary is between 25000 - 30000 £ per year.
Allstaff Manufacturing Division is offering a temporary, full‑time Document Administrator position located near Johnstone, Renfrewshire. Own transport is required.
Role Purpose
The Document Administrator will support the Operations Team by transcribing current Risk Assessments into a new standard template and reviewing each document for accuracy with the relevant Process Owner.
The role will also support the conversion of existing Standard Operating Procedures (SOPs) into a new format, ensuring each revised document is accurate, clear, consistent and incorporates appropriate Health & Safety requirements.
- Key Accountabilities
- Transcribe existing Risk Assessments into the agreed standard template, ensuring accuracy, completeness, and consistency.
- Review completed Risk Assessments with the relevant Process Owners to confirm documentation reflects current processes.
- Support the conversion of existing SOPs into the new document format, ensuring they include appropriate Health & Safety information.
- Apply agreed document control standards, formatting, version control and naming conventions.
- Coordinate document reviews with Process Owners, Process Leads and Team Leaders to resolve queries and confirm accuracy.
- Complete quality checks for spelling, grammar, clarity, completeness and consistency before documents are issued for review.
- Maintain accurate records of documentation progress, highlighting any issues or delays to the Manufacturing Excellence Manager.
Experience & Qualifications
- Previous experience in an administrative, document control, manufacturing, quality, operations or Health & Safety support role.
- Experience working with SOPs, Risk Assessments, controlled documents or process documentation.
- Experience collaborating across departments to gather, clarify and verify information.
- Practical understanding of manufacturing environments and safe systems of work.
- Experience working with key stakeholders to achieve common objectives.
- Key Competencies
- Good working knowledge of Microsoft Word, Excel and Outlook.
- Excellent attention to detail and a high level of accuracy.
- Ability to prioritise workload and work independently.
- Strong communication skills and confidence to liaise with stakeholders at all levels.
- Good organisational skills and ability to manage multiple document workflows.
- Ability to follow standard templates and document control procedures.
- Willingness to learn manufacturing processes and Health & Safety requirements.
- Key Relationships
- Process Owners
- Process Leads
- Team Leaders
- Health & Safety Advisors
- Quality / Document Control
Benefits
- Free parking
- On‑site parking
- #J-18808-Ljbffr
Document Administrator in Johnstone employer: Allstaff Team
Allstaff Team in Thornliebank offers a supportive work environment where employees can thrive and develop their skills in assembly operations. With flexible working hours and the potential for permanent employment after just 10 weeks, this role provides an excellent opportunity for growth and stability. The company values teamwork and encourages a culture of collaboration, making it an ideal place for those seeking meaningful and rewarding employment.
