Allstaff Professional Services Division are delighted to bring to the market the role of HR Assistant based in Inchinnan, Renfrewshire. This is a fully onsite role, five days per week. Our client is an industry leading UK manufacturer creating award-winning brands within their private label and consumer divisions.
This role sits within the HR department and supports maintaining accurate employee records, day‑to‑day administration, and reporting on behalf of the HR Function.
Key Responsibilities
- Administrative duties in the day‑to‑day smooth running of the HR department, including general correspondence, absence process tracking and reporting, and ad hoc projects as required.
- In conjunction with the HR & Payroll Assistant, create and issue new starter contracts of employment and onboarding paperwork.
- Maintain accurate and up‑to‑date personnel records.
- Update and issue organisational charts as required.
- Support managers with minute‑taking within employee meetings as required.
- Work closely with the HR & Payroll Assistant to ensure appropriate payroll cover when required.
- Assist with data cleansing and accuracy in all HR systems to ensure all updates/changes are auditable.
- Collate and run reports / Management Information as requested.
- Record and monitor sickness and other types of absence, sickness procedures, collation of medical fit notes.
- Support recruitment with advertising, selection and interviews when required.
- Support HR with the onboarding process, including issuing relevant documentation, tracking completion to ensure that all employees are onboarded correctly.
Skills and Experience
- Previous experience within an HR team environment.
- Ability to communicate effectively with clear and concise language verbally and with written correspondence.
- Strong organisational skills with the ability to prioritise own workload and deal with conflicting priorities.
- Ability to deal with sensitive and confidential information with diplomacy and discretion.
- Ability to respond to queries in a timely manner, ensuring a high attention to detail and accuracy.
- Positive approach with ability to work as part of a team and autonomously.
- Proactive approach to problem solving.
- Ability to work calmly under pressure.
- Experience with the timely processing of timesheets and supporting payroll administration would be preferable.
- Proficient in Microsoft Office and Outlook.
- First‑rate organisational skills, methodical and thorough approach to work with excellent attention to detail.
- Ability to work unsupervised and demonstrate initiative.
- Polite, professional telephone manner.
- A great team player who is conscientious, dedicated and enthusiastic.
- Experience of using Cezanne HR and/or Imperago Time Management System (TMS) would be highly advantageous.
If you are interested in this HR Assistant role, please apply directly.
