At a Glance
- Tasks: Support the running of Medical Education and assist with training programmes for junior doctors.
- Company: Worcestershire Acute Hospitals NHS Trust, a leading healthcare provider.
- Benefits: Full-time hours, supportive team environment, and opportunities for personal growth.
- Other info: Dynamic role with opportunities to collaborate with healthcare experts.
- Why this job: Make a difference in medical education while gaining valuable experience in a healthcare setting.
- Qualifications: Strong organisational skills and a passion for supporting medical professionals.
The predicted salary is between 24195 - 29571 £ per year.
WORCESTERSHIRE ACUTE HOSPITALS NHS TRUST JOB DESCRIPTION
Post Title: Medical Education Administrator Pay Band: 3 Hours: Full time 37.5 hours Location: Countywide
Key Working Relationships
Internal: Consultants and junior medical staff working at Worcestershire Acute Hospitals NHS Trust, nursing staff, midwives, clerical staff and all other users of the Centre and accessing the service on the Worcester site.
External: Representatives from Pharmaceutical companies, GPs and any other external users of the Centre
Risk Assessment
Work with display screen equipment and electrical equipment when setting up courses and meetings.
Occasional moving of furniture/room dividers to alter room settings in the Centre.
Job Purpose
The post holder will: Support the running of Postgraduate Medical Education predominantly in Charles Hastings Education Centre at the Worcestershire Royal Hospital.
There will be a requirement to provide countywide cover in addition to being there regularly to support North GPVTS Scheme which will mean travelling to the Alexandra site.
The post holder will be expected to work closely with colleagues in the Education Centres, and also work on their own initiative.
Provide an efficient, professional and friendly service.
- Key Duties
- Provision of full administrative support for Medical Education, and in particular to the various Tutors and to the Director of Medical Education.
- Provide administration support to the Chief Registrar, Medical Education Manager and Deputy Medical Education Manager.
- Assist in the administration of local training programmes for junior doctors, to include Induction of new Doctors in Training joining the Trust.
- Assist in the administration of teaching sessions in particular for GPVTS trainees, providing registers, maintaining attendance records and summarising evaluations.
- Assist with keeping e-Portfolios up to date for trainees, entering and editing information as required, with particular reference to Fourteen Fish used by GPVTS Trainees.
- Raise invoices for Room Hire, Annual Fees and Rent for the Charles Hastings Education Building.
- Organise and co-ordinate GP study days and other training programmes as required.
- Servicing meetings as appropriate including production of course documentation, liaising, booking and invoicing external trusted Drug Companies to provide stands, packs, badges and handouts as required, registers, certificates, etc. and acting as a reference point for queries.
- Act as the first point of contact for Trust appointed Physician Associates, to include arranging car parking permits and ID badges for new starters, arranging access to the HORUS e-Portfolio and updating rotations and Supervisors when required.
- Providing an effective, efficient and courteous reception to users of both Education Centres in person and over the telephone.
- Meet speakers on arrival, welcome and sort out audio-visual requirements etc.
- Assisting in the practical administration of meetings, and functions held in the Centre, including altering the layout of rooms by movement of furniture, visual aid equipment and materials and in liaison with caterers.
- Maintenance of up to date e mail contact lists.
- Dealing with telephone enquiries to Medical Education and exercising own judgement in deciding the importance and prioritising these enquiries.
- Keep the Accredited Educational and Clinical Supervisors database up to date and send to the GMC quarterly.
- Process stationery orders and non-stock requests on the Trust i Procurement system when required for the Medical Education Office at Worcester.
- The appointed post holder will be expected to be an active team member, aware of when other team members are pressured and need assistance.
- There will be an expectation that the post holder will assist others at busy times when the workload in the department requires this.
- General duties
The postholder may be required to undertake such other duties and training and/or hours of work as may be reasonably required to be consistent with the general level of responsibility of the post.
Confidentiality
It is a condition of employment that confidential information which may be obtained in the course of duty must not be disclosed.
The Trust reserves the right to vary the content of the job description, after consultation, to reflect changes to the role and/or service developments.
The purpose of this post should remain constant, but the duties and responsibilities may vary over time within the overall role and level of the post.
The post holder may from time to time be asked to undertake other reasonable duties.
Any such changes will be made in discussion with the post holder in the light of service needs.
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StudySmarter Expert Advice🤫
We think this is how you could land Medical Education Assistant in Worcester
✨Get Involved with Local Health Initiatives
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Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
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We think you need these skills to ace Medical Education Assistant in Worcester
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
