At a Glance
- Tasks: Support adoption panels by managing agendas, taking minutes, and ensuring smooth operations.
- Company: Join Adoption West, a leading regional adoption agency making a difference in children's lives.
- Benefits: Part-time role with competitive salary, hybrid working, and opportunities for personal growth.
- Other info: Exciting opportunity for career development within a dynamic team.
- Why this job: Be part of a meaningful mission while developing your administrative skills in a supportive environment.
- Qualifications: Strong organisational skills and attention to detail; previous admin experience is a plus.
The predicted salary is between 15452 - 15949 £ per year.
Adoption West is a regional adoption agency and registered voluntary adoption agency that provides adoption services for Bath & North East Somerset, Bristol, Gloucestershire, North Somerset, South Gloucestershire and Wiltshire Councils. Adoption West operates out of 3 hubs across the region, with offices based in Bristol, Gloucester and Trowbridge. This is an exciting time for you to join Adoption West as you will help us build on our achievements and will play a central role in the administration of adoption panels and decision making.
You will provide a confidential, secretarial minute taking and admin support service to Adoption West’s Adoption Panels and other meetings as required. Panels are held frequently and the post holder is responsible for ensuring agendas are efficiently arranged, quoracy is maintained and that statutory guidelines and timescales are met. You will be part of the wider Business Support Team, ensuring that all administration systems and processes are maintained and developed to meet the performance needs of the service. The role will also provide secretarial support for confidential and sensitive matters relating to various investigations, providing a fully responsive and flexible business support service within the department.
Key responsibilities are to:
- Prepare and plan agendas for statutory Adoption Panels.
- Co-ordinate papers to ensure members have everything required to make safe recommendations to the Agency Decision Maker in relation to adopter approvals and adoption placements.
- Attend and take full, formal and detailed minutes of the confidential Adoption Panels which are a statutory requirement. Minutes produced are distributed within and outside the organisation, forming part of a child’s record.
- Attend and take full minutes of other confidential meetings.
- Initiate and maintain systems for the recording of panel items and changes to data as required.
- Liaise with all attendees of meetings and act as the contact point for communications. Attendees may be internal or external to the organisation.
- Agree Panel member attendance to ensure quoracy and equity of attendance across the year; manage agenda items to ensure Panels run efficiently – including postponing or replacing items.
- Find solutions to unexpected problems such as Panel quoracy, missing paperwork, unexpected gaps in agendas.
- Organise and book the Adoption Panels, along with co-ordinating independent and internal panel members’ attendance to ensure quoracy.
- Organise associated activities relating to Adoption Panels such as conferences, annual events, training days, etc.; undertaking all associated activities (e.g. booking of venues, refreshments etc).
- Assist the wider service in providing an effective and efficient administrative support function.
- Answer routine enquiries from service users, and internal and external customers, and ensure that enquiries are responded to professionally and relayed accurately.
- Ensure confidentiality is maintained at all times within the service area.
- Maintain systems/spreadsheets as appropriate to aid monitoring processes and enable the production of accurate records.
The post will report to the Business Support Officer.
Panel Administrator in Trowbridge employer: Allscreens Nationwide Ltd
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StudySmarter Expert Advice🤫
We think this is how you could land Panel Administrator in Trowbridge
✨Get Involved in Community Events
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Tap into social work networks and online communities, like local charities and organisations. Engaging in discussions or volunteering can help you build a strong reputation and could lead to part-time roles just like the one at Allscreens Nationwide Ltd. The connections you make could be the key to landing your next opportunity!
✨Make Your Passion Shine
When approaching part-time roles, be sure to highlight your passion for social issues in conversations and informal chats. Bring your experiences to life through storytelling – this can resonate well with organisations looking for someone who genuinely cares about making a difference!
✨Keep an Eye on Local Job Boards
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We think you need these skills to ace Panel Administrator in Trowbridge
Some tips for your application 🫡
Show Your Passion for Social Work:In your cover letter, let your passion for social work shine through. Talk about why you're drawn to this field and how you've been involved in community service or support roles. We want to see your commitment and the heart you bring to the table!
Highlight Relevant Experience:Make sure to spotlight any hands-on experience you have! Whether it's internships, volunteering, or relevant coursework, detail how your past experiences relate to the role at Allscreens Nationwide Ltd. We love seeing candidates who have practical skills and a real understanding of social issues.
Certificates and Training Matter:If you've got any relevant certifications or training specific to social work (like safeguarding training or counselling qualifications), don’t forget to include these in your CV! These details can set you apart and show us you’re serious about your professional development.
Be Flexible with Your Availability:Since this is a part-time role, explain your availability clearly in your application. Let us know when you can start and how many hours you’re looking to work. Being upfront about your schedule will help us see how you fit into the team at Allscreens Nationwide Ltd.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Show Your Passion for Helping Others
In social work, it's all about your commitment to making a difference. Be ready to share specific experiences that highlight your passion for helping others, whether that's through volunteering, placements, or personal stories. We want to see that genuine drive during your chat with Allscreens Nationwide Ltd.
✨Know Your Social Work Theories
You might be quizzed on social work theories or models that inform your practice, like the person-in-environment approach. Brush up on these concepts and be prepared to discuss how you'd apply them in a practical setting. This could be a game changer in your interview for a Panel Administrator at Allscreens Nationwide Ltd.
✨Flexibility and Availability are Key
As you're going for a part-time role, highlight your flexibility and how it would fit with the organisation's needs. Have examples ready that demonstrate your availability for various shifts or urgent situations—that's just gold for a social work role.
✨Prepare for a Situation-Based Discussion
Expect scenario-based questions where you'll need to demonstrate how you'd handle specific situations with clients or stakeholders. Think of a couple of real-life scenarios you've encountered and articulate your thought process. This will show Allscreens Nationwide Ltd that you're ready to hit the ground running in the Panel Administrator role.
