At a Glance
- Tasks: Coordinate temporary staffing and ensure smooth operations across the Trust.
- Company: Join South West London and St George's Mental Health NHS Trust, a leader in mental health care.
- Benefits: Competitive salary, flexible working, and career development opportunities.
- Other info: Work in a dynamic environment with a commitment to inclusivity and community involvement.
- Why this job: Make a real difference in mental health services while gaining valuable experience.
- Qualifications: Strong organisational skills and a passion for supporting healthcare teams.
The predicted salary is between 34186 - 37389 £ per year.
An exciting opportunity has arisen to join the Temporary staffing team as a Temporary Staffing Coordinator for a fixed term period of 5 months covering a short-term vacancy, due to the postholder going on secondment. Reporting to the Temporary Staffing Manager you will be responsible for delivering a first-class temporary staffing service across South West London St George’s Mental Health. This includes advising on processes and supporting service managers to fill their short-term gaps within their services.
The post-holder will be the first point of contact for temporary staff, agencies and line managers, guiding all aspects of the temporary staffing process in accordance with policies and procedures and national guidelines. You will provide comprehensive administrative support to ensure the effective deployment, management and payment of temporary staff (bank and agency) in accordance with Trust policies and procedures.
The post-holder will support and work on key work-streams and projects enabling the temporary staffing team to deliver streamlined temporary staffing services across the Trust and help to reduce agency spend. You will deploy temporary staff through the bank staff management system into available shifts in accordance with their deployment permissions, ensuring that policies regarding working hours are adhered to.
Additionally, you will deliver a seamless administrative service including dealing with reports for bank staff compliance such as mandatory training, visas, data cleansing, filling bank shifts and Agency regulation compliance. The postholder will ensure that all Temporary Staffing Office operational service hours are covered as directed by the Temporary Staffing Manager. This will include some bank holidays when the service requires cover.
The postholder will be attending Trust inductions for bank staff representing temporary staffing, helping new starters with any queries they may have and ensuring a first-class customer service. You will be expected to have an understanding of ATS, Temporary Staffing (Health Roster) and HR system applications.
This post is offered for a fixed term period of 5 months covering a short-term vacancy, due to the postholder going on secondment, and you will be working in accordance with the Trust agile working policy, with approximately 2 days in the office and 3 days from home.
We are Proud to Belong at South West London and St George’s Mental Health NHS Trust. We have expert services, a rich history and a clear commitment to providing the best quality care for those with mental ill-health. The Care Quality Commission already rates our services as ‘good’ - we aspire to be ‘outstanding’. This is a great time to join us. We are transforming the way we care for our communities to support our mission of Making Life Better Together.
We offer flexible working, career development and a variety of benefits to enable a positive, welcoming environment in which our people and their careers can thrive. Come and join our inclusive teams and help our patients on their recovery journey.
- To support the coordination of booking of temporary staff across all staffing groups where required. This includes bookings of medical locums.
- To support the maintenance of accurate records on the e-rostering system and provide system support e.g. resetting passwords where necessary.
- To ensure weekly bank payroll is checked and processed in line with payroll department weekly schedule.
- To be proactive in ensuring shifts are filled with bank workers, reducing agency use. This includes advertising shifts and identifying appropriate workers to fill the shifts, making use of a variety of methods of communication (i.e. telephone, email, SMS etc.).
- To raise issues regarding the fulfilment of shifts to the Recruitment Services Team Leader as required.
- To ensure all requests for shifts have been processed through the correct authorisation procedures and liaise with external agencies to fill available shifts when these cannot be filled by bank workers.
- To support the consolidated invoicing process to assist with the administration and payment of agency workers.
- Record competencies, restrictions, preferences and performance/disciplinary information in the Bank Staff application as directed by relevant HR Business Partner.
- To monitor the registration, skills, training and performance of Bank staff, notifying managers of any change in circumstances that may affect a Bank staff member’s deployment permissions, including personal preferences.
- To maintain the bank staff management system, ensuring that all information regarding temporary staff within it is accurate at all times.
- To ensure the receipt of all compliance checklists and associated information in relation to agency workers.
Temporary Staffing Coordinator | South West London and St George's Mental Health NHS Trust employer: Allscreens Nationwide Ltd
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StudySmarter Expert Advice🤫
We think this is how you could land Temporary Staffing Coordinator | South West London and St George's Mental Health NHS Trust
✨Get Your Foot in the Door with Temp Agencies
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✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
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We think you need these skills to ace Temporary Staffing Coordinator | South West London and St George's Mental Health NHS Trust
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Allscreens Nationwide Ltd. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Adaptability
Given that this is a temporary HR role at Allscreens Nationwide Ltd, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Allscreens Nationwide Ltd uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Allscreens Nationwide Ltd.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Allscreens Nationwide Ltd.
