At a Glance
- Tasks: Manage and digitise health records, ensuring accuracy and quality.
- Company: Join the Great Western Hospitals NHS Foundation Trust, part of a larger healthcare group.
- Benefits: Competitive salary, personal development opportunities, and a supportive work environment.
- Other info: Be part of a team dedicated to improving healthcare access and outcomes.
- Why this job: Make a real difference in patient care by modernising health records.
- Qualifications: Attention to detail and ability to handle data efficiently.
The predicted salary is between 25272 - 25272 £ per year.
To provide an efficient Health Records Service throughout the Trust in both paper and digitized records. To prioritise duties to meet the changing and conflicting demands of the Trust, ensuring that paper records are available, prepared and correctly formatted. To maintain a high level of quality & accuracy when preparing and scanning digital records. To be employed and carry out duties on any section as required by the department.
To work with the digital Records team leads for digitising case notes, to move from paper to digital records. Prepping, scanning and data quality, accessing the digitised records. All staff will be required to prepare, index and scan records following the Trusts policy & procedure. To produce and retrieve loose paper records/ skinny files from departments in readiness for scanning. To ensure case note files are correctly formatted, well presented and in good condition. To print lists / labels in advance of clinic. To search for case notes which are tracked to other areas within the Trust, for patient appointments. To ensure all records are tracked correctly using the Case note tracking system on PAS. Request case notes from off-site storage, using web based ordering system.
To adhere to Trust departmental Health & Safety policies and procedures with regard to moving and handling health records whether individually or boxed using manual aids provided (e.g. Trolleys, ladders or kick stools). Employees will commit to personal development, mandatory training and participate in regular staff appraisals and 1-1 meetings. To carry out any other duties as may be determined by the Health Records digital Manager.
To retrieve and prepare paper case notes required for outpatient clinics either by tracking and despatching records in response to requests/pulling lists or prepping/scanning case notes ready to commit to Electronic Document Repository Management System (EDRMS). To prioritise duties to meet the changing and conflicting demands in Outpatient clinics, rescheduling tasks as necessary and providing a prompt response to requests for records required at short notice. To archive case notes according to local procedure, updating the Patient administration system (PAS). Process incoming referrals, both digital and paper, register referrals on PAS whilst maintaining accurate and high standards of data quality, register new patients on PAS ensuring all required data items are completed. To cover main Atrium reception during periods of annual leave/sickness absence.
Digital Health Records Administrator | Great Western Hospitals NHS Foundation Trust in Swindon employer: Allscreens Nationwide Ltd
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