Supply Chain Stock Assistant | Bristol NHS Foundation Trust (BFT)

Supply Chain Stock Assistant | Bristol NHS Foundation Trust (BFT)

The Supply Chain Stock Assistant provides a comprehensive inventory management and supply chain service across clinical and non-clinical areas.

The postholder is responsible for ensuring products are accurately received, stored, replenished, tracked, and managed throughout their lifecycle using the Trust’s inventory management systems.

Working closely with clinical, procurement, and supply chain colleagues, the postholder will support inventory accuracy, product traceability, stock availability and efficient stock management practices to ensure products are available when and where they are required to support patient care.

The role contributes to the development of a modern, digitally enabled inventory management service through effective use of inventory systems, stock management processes and continuous improvement activities.

What You'll Be Doing

You’ll be at the heart of the hospital's supply chain, ensuring clinical teams have the products and supplies they need to deliver safe and effective patient care.

Working across a variety of departments, you’ll use modern inventory systems and technology to manage and control stock, maintain accurate records, champion change, drive adoption, and ensure products are available where and when they're needed.

In this role, you will

• Ensure essential products and supplies are available to support patient care across the Trust.
• Manage stock levels, replenishment, receipting deliveries and inventory records using digital inventory management systems.
• Use barcode scanning technology and inventory systems to maintain product traceability and stock accuracy.
• Work closely with clinical teams and colleagues to resolve stock issues and respond to operational needs.
• Support the introduction of new systems, processes and technologies as part of our modernisation programme.
• Help reduce waste, improve efficiency and contribute to continuous improvement across the supply chain service.

Bristol NHS Foundation Trust brings together more than 28,000 staff to deliver over 160 clinical services across thirteen hospital locations, operating from three main sites at Southmead, Bristol city centre and Weston.

With an annual turnover of 2.6 billion, we are now one of the largest NHS trusts in the United Kingdom.

Chaired by Ingrid Barker and led by Maria Kane as Chief Executive, Bristol NHS Foundation Trust aims to transform the way healthcare is delivered locally with a clear focus on making a difference for what we call our

Four

Ps

• More opportunities for our People
• Fairer more consistent care for our Population

Our vision for five years from now

• Patients will wait less time to be diagnosed and treated, and they will have the same high-quality experience and outcomes, regardless of who they are or where they live.
• We will meet rising demand by maximising the use of our available resources.
• More care will be delivered nearer to patients, in their homes or the community.
• Digital technologies will have transformed the way we work and the way we deliver care.
• Our people will feel engaged, energised and empowered by their work.
• We will be known as a place where people enjoy working, training and building a career.
• Our volume of globally renowned research and innovation will have grown significantly.
• We will contribute to system financial balance
• Interpersonal and communication skills
• Develop effective working relationships with clinical teams, procurement staff, receipt and distribution teams, suppliers and colleagues.
• Act as a first point of contact for routine stock management and inventory enquiries.
• Communicate stock availability issues, shortages, substitutions and supply disruptions to relevant stakeholders.
• Support staff within clinical areas in the use of inventory management processes and systems.
• Participate in team meetings, service reviews and implementation activities.
• Work collaboratively with the Project Support Officer and wider Procurement team to support implementation of inventory management processes, system enhancements, go-live activities and continuous improvement initiatives.
• Professional knowledge and expertise
• Undertake materials management, inventory control and replenishment activities across multiple departments.
• Maintain agreed stock levels using inventory management systems and established procedures.
• Receive, check and process deliveries and goods receipts.
• Perform stock counts, inventory reconciliations and stock validation exercises.
• Process stock returns, recalls and product withdrawals.
• Maintain inventory records and undertake stock management processes that support product traceability, product recall management and patient safety requirements.
• Maintain availability of products within assigned clinical areas through effective replenishment, inventory control and stock management activities.
• Planning and coordination
• Proactive approach and organise daily workload across assigned clinical and non-clinical areas.
• Coordinate replenishment schedules and inventory activities to minimise disruption to clinical services.
• Participate in stock-count programmes and implementation activities.
• Support and undertake inventory reviews and validation exercises during system rollouts and service changes.
• Practical and technical skills
• Use handheld barcode-scanning devices and inventory management systems.
• Accurately undertake stock transactions, goods receipting and inventory adjustments.
• Operate manual handling equipment including roll cages and stock trolleys.
• Maintain accuracy when processing inventory transactions and stock records.
• Patient care and support
• No direct patient care responsibilities.
• Work within clinical environments to ensure availability of products and supplies required for safe patient care.
• Support product traceability and recall processes that contribute to patient safety.
• Undertake routine inventory and stock management activities on behalf of clinical areas to support the availability of products and enable clinical staff to focus on patient care.
• Service development and improvement
• Contribute to continuous improvement of inventory management processes.
• Participate in implementation of new inventory management practices and technologies.
• Support introduction of inventory processes within new departments and clinical areas.
• Participate in go-live, stock validation and hypercare activities associated with implementation of inventory management processes.
• Support inventory data collection, stock validation and inventory verification activities associated with service developments and system implementation.
• Participate in stock-count activities required before and after implementation of inventory management systems within new and existing areas.
• Provide operational input into process mapping and inventory management reviews to support continuous improvement and service development.
• Finance and resource management
• Be responsible for the safe handling, storage and use of stock and supplies.
• Maintain accurate inventory records contributing to financial control and stock governance.
• Support reduction of stock waste through effective stock rotation and expiry management.
• Monitor stock use, inventory levels and replenishment requirements to support effective stockholding and minimise excess inventory.
• Identify stock nearing expiry, low stock levels and excess stock holding and take action in accordance with agreed procedures.
• Leadership and team management
• Demonstrate positive team working behaviours.
• Provide support and guidance to new colleagues in routine inventory management procedures.
• Contribute to the development of good inventory management practice within supported departments.
• Information and data management
• Maintain accurate information within the associated inventory systems to support stock control, product traceability and inventory accuracy.
• Undertake barcode scanning and inventory tracking activities.
• Record batch, lot and expiry information where required.
• Participate in audit, validation and data quality activities.
• Ensure compliance with information governance and Trust procedures.
• Innovation and continuous improvement
• Identify opportunities to improve inventory management processes.
• Contribute ideas for reducing waste, improving stock accuracy and enhancing service delivery.
• Participate in testing and evaluation of new inventory management processes when required.
• Autonomy and decision authority
• Work independently within established policies, procedures and inventory management processes.
• Prioritise daily workload across assigned departments.
• Make routine decisions relating to stock replenishment, inventory accuracy and stock organisation.
• Refer complex issues and exceptions to supervisors or managers.
• Emotional resilience
• Occasional exposure to pressure arising from urgent supply requirements and service interruptions.
• Maintain a professional and customer-focused approach during periods of operational pressure.

Work environment

• Frequent work within clinical environments.
• Exposure to busy storerooms, loading areas and clinical departments.
• Occasional exposure to unpleasant environmental conditions associated with healthcare environments.
• Frequent use of warehouse, storage and inventory management equipment.
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