At a Glance
- Tasks: Provide top-notch admin support for competitions, events, and international teams at BUCS.
- Company: Join British Universities and Colleges Sports, a leader in university sports administration.
- Benefits: Enjoy a competitive salary, hybrid working, and opportunities for professional growth.
- Other info: Flexible hours with occasional weekend work; must have a clean driving licence.
- Why this job: Be part of exciting sports events and make a real impact in the sports community.
- Qualifications: Strong organisational skills and a passion for sports administration are essential.
The predicted salary is between 23500 - 24500 £ per year.
The purpose of this role is to provide high-quality administrative support across BUCS, with a primary focus on the Competitions, Events and International teams. The role will vary depending on the time of year and business priorities. The ability to follow process, manage a varied workload and adapt to supporting different teams and functions will be crucial to success. The postholder will work both independently and collaboratively to ensure administrative activities are delivered efficiently, accurately and in line with BUCS policies and procedures.
Main duties and responsibilities
- Events Administration Support
- Liaise with Event Managers, Coordinators and wider team members to support the delivery of competitions and events.
- Coordinate and undertake the packing and unpacking of event equipment and materials.
- Administer equipment orders and related event logistics.
- Support the general administration of BUCS events including but not limited to event billing, expense processing and updating BUCS points.
- Provide administrative support for all BUCS delivered and third party delivered sport event programmes.
- Support the events team with on the day event delivery as and when required.
- Work with the Digital & Engagement team to coordinate post-event feedback communications.
- Competition Administration Support
- Support the development and administration of National Leagues, including fixture generation, data uploads and collection and communications.
- Provide administrative support to sport stakeholder groups, including but not limited to: league management committees, sports advisory groups, competitions group and appeals panels.
- Support the administration of National League minimum operating standards audit, including compliance monitoring and annual review processes.
- Undertake administrative tasks to support the BUCS Super Rugby programme.
- Coordinate the annual presentation, return and engraving of National League trophies.
- Support the administration of the LUSL league fixtures and events.
- International Sport Administration Support
- Support the administration of athlete, volunteer and staff data, ensuring accurate record keeping and compliance with data protection requirements.
- Assist with the coordination of logistics for international sporting events, including travel, accommodation, accreditation and kit orders.
- Support inbox management and respond to general enquiries relating to international programmes.
- Assist with the coordination of communications to athletes, staff and member institutions.
- Provide general administrative support to ensure the smooth running of international sport programmes.
- Organisational Administration Support
- Provide flexible administrative support across BUCS departments in response to business needs and priorities.
- Support Governance, Finance, International Sport, Competitions, Events and other teams with administrative activities as required.
- Maintain accurate records, documentation, databases and filing systems.
- Assist with procurement, finance and reporting administration processes.
- Monitor and respond to shared inboxes and enquiries, escalating issues where appropriate.
- Collaboration
- Provide support to the Event Team and Competitions team on the day event delivery as and when required.
- Undertake duties as can be reasonably expected to ensure the smooth running of BUCS and in compliance with BUCS policies and governance processes.
- Work collaboratively with the finance administrator to ensure smooth administration of all financial and procurement processes.
- Work with the digital & engagement team to ensure efficient administration of both BUCS points processes and all feedback and events communications.
- Other
- This role will involve weekend and evening work and overnight stays at BUCS events.
- The post holder must have a clean driving license and be a confident driver.
- Professionally represent BUCS at all times.
- Undertake any other relevant tasks that are commensurate with the role as required.
Sport Administrator employer: Allscreens Nationwide Ltd
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StudySmarter Expert Advice🤫
We think this is how you could land Sport Administrator
✨Get Involved in Local Sports Communities
Dive into your local sports scene! Attend community games, coaching sessions, and meet-ups. Building relationships with coaches and team managers can help you uncover job opportunities before they even hit the job boards.
✨Leverage Internships and Volunteering
Even though you’re after a full-time role, don’t underestimate internships or volunteering in sports organisations. These positions not only give you hands-on experience but can also lead to permanent openings. Plus, it’s a fantastic way to make your face known in the industry!
✨Visit Sports Job Fairs
Keep an eye out for sports job fairs and career expos specific to the recreation management field. These events are goldmines for meeting hiring managers from organisations like Allscreens Nationwide Ltd. Bring your A-game and be ready to chat about how you can contribute to their team!
✨Apply Through Our Website
Don't forget to check out openings on our site! Our listings will often include positions at excellent organisations in sports recreation management, including Allscreens Nationwide Ltd. Applying directly through our platform increases your chances of getting noticed by recruiters. Let's get you that dream job!
We think you need these skills to ace Sport Administrator
Some tips for your application 🫡
Show Off Your Passion for Sports:In your cover letter, let your enthusiasm for sports and recreation shine through! We want to see your genuine interest in the industry and how it's shaped your career choices. Sharing specific experiences, like managing a team or organising an event, can really make you stand out.
Highlight Relevant Experience:When crafting your CV, focus on any relevant internships, volunteer work, or part-time jobs related to sports and recreation management. Make sure to quantify your achievements – did you increase team participation by a certain percentage or successfully lead a project? Numbers speak volumes!
Tailor Your CV for Sports Management:Use a CV format that emphasises your skills in leadership, teamwork, and event coordination. Don’t forget to include specific training or certifications that relate to sports management, as these can set you apart from other applicants. We love seeing candidates with relevant qualifications!
Express Your Long-Term Goals:In your application, we want to see your career aspirations in sports management. Don’t hesitate to include how you envision your future in this industry and how joining Allscreens Nationwide Ltd aligns with those goals. We’re looking for candidates who are not just a perfect fit for the role but are also excited about growing with us!
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Highlight Your Passion for Sports
When chatting with Allscreens Nationwide Ltd, make sure to express your genuine love for sports and recreation. Share experiences that showcase your passion, whether it's managing a local sports team, organising events, or simply being an active participant in various activities. This helps them see you're not just a fit on paper, but also someone who truly cares about the field.
✨Showcase Your Management Skills
This role is all about managing resources and people, so be ready to discuss your leadership and organisational skills. Prepare some examples from your past experiences where you've successfully led a team or managed a project, particularly in a sports or recreation setting. Use the STAR (Situation, Task, Action, Result) technique to make your answers concise and impactful.
✨Be Prepared for Scenario-Based Questions
Expect case studies or scenario-based questions that assess your problem-solving and decision-making skills. You might be asked how you would handle a tricky situation, such as resolving a conflict between team members or managing a crisis during a major event. Think through these scenarios and practice how you’d articulate your thought process and solutions.
✨Demonstrate Enthusiasm for Team Collaboration
In the sports and recreation management field, teamwork is essential. During the interview, be prepared to discuss how you work within a team and foster a collaborative environment. Share success stories where teamwork led to a positive outcome, emphasising how you built relationships and encouraged participation among team members to achieve a common goal.
