At a Glance
- Tasks: Support data quality and assist with administrative tasks in a dynamic healthcare environment.
- Company: Join the University Hospital Southampton NHS Foundation Trust, a leading teaching hospital.
- Benefits: Flexible working, career development opportunities, and a supportive team culture.
- Other info: Enjoy a diverse workplace that values individuality and promotes inclusivity.
- Why this job: Make a real difference in healthcare while developing your skills in a vibrant setting.
- Qualifications: Previous admin experience and strong communication skills are essential.
The predicted salary is between 31613 - 38639 £ per year.
University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us. An exciting opportunity has arisen for a dynamic, enthusiastic individual to join the NIHR Clinical Research Facility (CRF) at the Southampton University Hospitals NHS Trust. The successful applicant will be a key member of the administrative team who will be kept very busy, primarily supporting the quality of information recorded on our in‑house activity management system.
You will work closely with our nursing, clinical and administrative teams to help ensure activity is recorded accurately and on time, as well as providing training and day‑to‑day user support. The role also includes Personal Assistant duties, such as diary management, arranging meetings and supporting general administrative processes.
Previous admin experience in a busy working environment is essential, as is being approachable, confident in communicating with different teams, and willing to build good working relationships within the department. We are looking for a team player with excellent communication and organisational skills, who is flexible in their approach to work and is competent and experienced with a range of IT.
The postholder will need to work independently in a diverse and interesting office environment, using their initiative to prioritise workload, multi‑task, and maintain confidentiality. The post‑holder will join a friendly and supportive clinical research service that values the contribution of all staff.
University Hospital Southampton is one of England’s largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations. Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.
We believe that using technology wisely shows strong time management and commitment to innovation. However, personalising your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI‑generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.
At UHS we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients. At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti‑racist, anti‑discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.
Attached you will find the person specification document, which provides more detail about the essential and desirable skills and experience needed for this role. We highly recommend you review this document and use it when completing your application, as these criteria are used by hiring managers as guidance during shortlisting.
For an overview of the main duties of the role, please see the ‘Job Description and Main Responsibilities’ section below. To understand the day‑to‑day responsibilities in more detail, please read the full job description document attached.
Data Quality Coordinator/Personal Assistant | University Hospital Southampton NHS Foundation Trust employer: Allscreens Nationwide Ltd
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StudySmarter Expert Advice🤫
We think this is how you could land Data Quality Coordinator/Personal Assistant | University Hospital Southampton NHS Foundation Trust
✨Get Involved with Local Health Initiatives
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Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
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Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Allscreens Nationwide Ltd.
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We think you need these skills to ace Data Quality Coordinator/Personal Assistant | University Hospital Southampton NHS Foundation Trust
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
