At a Glance
- Tasks: Provide essential admin support and help improve practice processes.
- Company: Join a dynamic healthcare team focused on quality and compliance.
- Benefits: Gain valuable experience, training opportunities, and a supportive work environment.
- Other info: Be part of a culture that values continuous improvement and teamwork.
- Why this job: Make a real difference in patient care while developing your professional skills.
- Qualifications: Strong organisational skills and a passion for healthcare administration.
The predicted salary is between 31500 - 38500 £ per year.
Key Responsibilities
- Business and Administrative Support
- Provide day-to-day administrative support to the Practice Manager and Assistant Practice Manager
- Assist with implementing practice policies, procedures and business processes
- Prepare reports, spreadsheets, presentations and correspondence
- Coordinate meetings, agendas and minutes for practice management meetings
- Support project work and service improvement initiatives
- Maintain accurate records and document management systems
- Governance, Quality and Compliance
- Support the maintenance of evidence required for CQC registration and inspections
- Assist in monitoring compliance with statutory and contractual requirements
- Maintain governance and compliance trackers
- Support the review and updating of practice policies and procedures
- Coordinate audits and ensure findings are recorded and action plans monitored
- Assist with information governance activities and related documentation
- Support compliance with health and safety requirements, infection prevention standards and other regulatory obligations
- Complaints and Significant Events
- Assist in the administration of patient complaints and concerns
- Maintain complaints records and ensure responses are tracked against required timescales
- Gather information and documentation to support complaint investigations
- Support the organisation and documentation of significant event reviews and learning meetings
- Monitor completion of actions arising from complaints and significant events
- Maintain records demonstrating organisational learning and quality improvement
- IT and Digital Support
- Act as a point of contact for routine IT issues and liaise with external IT providers
- Maintain IT asset registers and software licence records
- Support onboarding and offboarding of staff IT accounts and equipment
- Assist with implementation of digital systems and process improvements
- Coordinate routine testing and business continuity arrangements
- Support cyber security and information governance initiatives
- Human Resources Support
- Assist with recruitment administration, including interview arrangements and pre-employment checks
- Maintain staff training records
- Support mandatory training compliance monitoring
- Assist with workforce documentation and personnel records
- Coordinate occupational health and DBS processes where required
- Communication and Stakeholder Engagement
- Develop effective working relationships with staff, patients, commissioners and external agencies
- Communicate professionally in person, by telephone and in writing
- Handle sensitive information appropriately and confidentially
- Respond to queries and requests in a timely manner
- Liaise with suppliers and service providers regarding routine queries
- General Duties
- Adhere to all practice policies and procedures
- Maintain confidentiality in accordance with GDPR, the Data Protection Act and NHS requirements
- Participate in training and development activities
- Undertake any other duties appropriate to the role as delegated by the Practice Manager or GP Partners
- Contribute to a culture of continuous improvement and excellent patient service
Executive Assistant to the Management Team in Selby employer: Allscreens Nationwide Ltd
Allscreens Nationwide is an exceptional employer, offering a supportive team culture where employees are valued and encouraged to thrive. With access to state-of-the-art training facilities and opportunities for career progression, our Automotive Glazing Technicians in Birmingham can expect not only competitive bonuses but also the chance to work with the latest technology in the industry. Join us and be part of a company that prioritises both employee well-being and customer satisfaction.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to the Management Team in Selby
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Allscreens Nationwide Ltd.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Allscreens Nationwide Ltd.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Allscreens Nationwide Ltd, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Executive Assistant to the Management Team in Selby
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
