Working Hours: Permanent, Full Time, 40 hours per week, Monday to Friday
Location: Churchill Hospital, Oxford, OX3 7LE
G4S Facilities Management is looking for a Facilities Administrator to join our team at the Churchill Hospital in Oxford. This is a full-time, permanent role offering a fantastic opportunity to gain experience in a fast-paced and rewarding environment.
This role will provide administrative support, working with the Heads of all services, H&S and the HR department to keep records up to date.
Core Responsibilities
Produce and distribute documents (letters, minutes, specifications, reports) and provide note-taking support during meetings.
Manage calendars, schedule training, and prepare meeting materials, including agendas, briefing papers, and presentations.
Act as the first point of contact for calls and visitors, screening inquiries and routing them to managers as appropriate.
Assist the HR team with recruitment tasks, including preparing candidate packs, drafting offer letters, and completing onboarding documentation.
Raise purchase orders, verify material deliveries against invoices, resolve supplier discrepancies, and support smooth invoicing.
Maintain Google Drives to support FM operations, tracking key compliance tasks such as Health & Safety records, Toolbox Talks, and training matrices.
Foster a strong H&S culture on-site by adhering to safe working systems, reporting accidents/near misses promptly, and setting a positive example.
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FACILITIES ADMINISTRATOR in Rottingdean employer: Allscreens Nationwide Ltd
Allscreens Nationwide Ltd is an exceptional employer, offering a supportive and inclusive work culture that prioritises the wellbeing of both employees and the individuals they serve. With a strong focus on professional development, team leaders are encouraged to grow their skills in a dynamic environment while making a meaningful impact in the lives of adults with learning disabilities. Located in Leicester, the company provides a unique opportunity to be part of a dedicated team committed to delivering high-quality, person-centred care.
