At a Glance
- Tasks: Provide essential admin support and a welcoming reception service in a busy GP practice.
- Company: Join a friendly and supportive NHS practice team dedicated to patient care.
- Benefits: Full training, ongoing development, NHS Pension Scheme, and a rewarding work environment.
- Other info: Flexible hours with opportunities for career growth and improvement of patient services.
- Why this job: Make a real difference in patient care while gaining valuable experience in healthcare.
- Qualifications: Strong communication, organisational skills, and good IT proficiency; previous experience is a plus.
The predicted salary is between 18900 - 23100 £ per year.
Medical Secretary/ Receptionist Part-time 16 hours per week Job Summary
We are seeking a motivated, organised, and patient-focused Medical Secretary/ Receptionist to join our friendly and supportive GP practice team.
This is a varied role combining reception and medical secretarial duties, providing essential administrative support to ensure the smooth running of the practice and the delivery of high-quality patient care.
The successful candidate will be an excellent communicator with strong organisational skills, the ability to work under pressure, and a professional, confidential approach to their work.
Previous experience in a GP practice or NHS setting is desirable but not essential, as full training will be provided.
Main Duties of the Job
- Providing a professional and welcoming reception service to patients and visitors.
- Answering telephone calls and responding to patient enquiries in a courteous and efficient manner.
- Booking, amending, and cancelling appointments using the clinical system.
- Processing referrals, including urgent Two Week Wait (2WW) referrals, in line with practice and NHS guidelines.
- Managing incoming hospital correspondence and ensuring patient results and documentation are processed appropriately.
- Processing Advice and Guidance (A&G) requests.
- Arranging and coordinating patient follow-up appointments.
- Taking accurate minutes at practice meetings and distributing them as required.
- Providing administrative and secretarial support to GPs and the wider clinical team.
- Maintaining accurate electronic patient records while ensuring compliance with GDPR, confidentiality, and information governance policies.
- Working collaboratively with colleagues to provide a high standard of patient care and support the efficient running of the practice.
Person Specification Essential
- Excellent communication and interpersonal skills.
- Strong organisational skills with the ability to prioritise a varied workload.
- Good IT skills, including Microsoft Office applications.
- Ability to work accurately and efficiently under pressure.
- Excellent attention to detail.
- Ability to work independently and as part of a multidisciplinary team.
- Professional, reliable, and flexible approach to work.
- Understanding of the importance of confidentiality and data protection.
Desirable
- Previous experience working in a GP practice, primary care, or NHS environment.
- Knowledge of NHS referral pathways, including Two Week Wait (2WW) referrals.
- Experience of processing Advice and Guidance (A&G) requests.
- Experience using Systm One
- Knowledge of medical terminology.
- Experience of minute taking and medical secretarial work.
What We Offer
- A friendly, supportive, and experienced practice team.
- Full training and ongoing development opportunities.
- NHS Pension Scheme (where applicable).
- A varied and rewarding role within a busy GP practice.
- Opportunities to contribute to the continuous improvement of patient services.
- Rotherham Doncaster & South Humber NHS Foundation Trust
- #J-18808-Ljbffr
Medical Secretary/ Receptionist in Rotherham employer: Allscreens Nationwide Ltd
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StudySmarter Expert Advice🤫
We think this is how you could land Medical Secretary/ Receptionist in Rotherham
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Medical Secretary/ Receptionist in Rotherham
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Allscreens Nationwide Ltd, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Allscreens Nationwide Ltd.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Allscreens Nationwide Ltd.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Allscreens Nationwide Ltd can really resonate with interviewers and show your commitment to the field.
