At a Glance
- Tasks: Support the procurement team with timely deliveries and accurate record-keeping.
- Company: Join Milton Keynes University Hospital, a leading NHS Foundation Trust.
- Benefits: Flexible working hours and opportunities for career growth in healthcare.
- Other info: Be part of a dynamic team in a rapidly growing hospital environment.
- Why this job: Make a real difference in patient care while developing your skills.
- Qualifications: Strong customer service and communication skills are essential.
The predicted salary is between 31385 - 38359 £ per year.
The procurement team have an exciting new role of Receipt and Delivery Assistant and are looking to recruit an enthusiastic and dynamic individual to join our team. You will be required to support the team in delivering a comprehensive Receipt & Delivery service. This involves ensuring deliveries for goods across the Trust are made in a timely manner to prevent delays or cancellations to clinics/procedures, and orders are correctly receipted on the Trust systems to allow for invoices to be paid without delay.
You will be involved with ensuring accurate records are kept for goods received / delivered / returned for traceability purposes. You will need to plan the effective delivery of medical and non-medical consumables to wards and departments by planning and co-ordinating the requirements of these activities with these departments to meet customer expectations.
In addition, you will contribute to the delivery of a highly effective, compliant and customer focused receipt and delivery service, which meets the Trust's procurement requirements, whilst supporting the Trust’s Cost Improvement Plan (CIP).
The successful candidate will have excellent customer service and communication skills as you will need to influence internal customers whilst building and maintaining good relationships with both internal and external stakeholders.
- To deliver a comprehensive Receipt & Delivery service ensuring orders are correctly receipted on the Trust systems in a timely manner to allow for invoices to be paid without delay.
- To provide scheduled and emergency deliveries for goods across the Trust to prevent delays or cancellations to clinics/procedures.
- To keep and maintain accurate records for goods received/delivered/returned for traceability purposes.
Initial acceptance of orders delivered into Receipt & Delivery, ensuring quantity of parcels/pallets on couriers records matches the amount delivered. Any shortage or damage should be noted on couriers records and the procurement buying team informed.
Orders with special requirements, i.e. containing temperature controlled items, next day and timed deliveries, etc. are to be dealt with urgently, and goods delivered as soon as possible. Check correct goods are received and accurately receipt purchase orders into the Trust systems. Any discrepancies need to be promptly reported to the procurement buying team.
Liaise with Receipt & Delivery Supervisor / Procurement Team regarding any issues or queries with orders/returns. Ensure all goods are delivered in a timely manner in line with any agreed delivery schedules. Goods from NHS Supply Chain need to be delivered as soon as possible to allow wards/departments sufficient time for reporting discrepancies.
Receipt and Delivery Assistant | Milton Keynes University Hospital NHS Foundation Trust employer: Allscreens Nationwide Ltd
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StudySmarter Expert Advice🤫
We think this is how you could land Receipt and Delivery Assistant | Milton Keynes University Hospital NHS Foundation Trust
✨Get Involved with Local Health Initiatives
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We think you need these skills to ace Receipt and Delivery Assistant | Milton Keynes University Hospital NHS Foundation Trust
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
