At a Glance
- Tasks: Assist the Mental Health Service team with admin tasks and patient correspondence.
- Company: Join a supportive NHS team dedicated to mental health care.
- Benefits: Gain valuable experience, flexible hours, and a chance to make a difference.
- Other info: Opportunity for growth and learning in a dynamic healthcare environment.
- Why this job: Be part of a vital service that supports mental health in your community.
- Qualifications: Strong communication skills and a passion for helping others.
The predicted salary is between 24075 - 29425 £ per year.
Mental Health Service (MHS) Administrator
Main Responsibilities Assist the Mental Health Service team with all administrative requirements including patient contact and correspondence, appointment letters and reporting.
Support in the development and implementation of the Mental Health Service systems and processes including the setting up, use and interrogation of excel spreadsheets and EMIS system.
Deal with general queries via phone, e-mail, and post in a timely manner, directing where necessary to the appropriate member of the team for action and follow up.
Schedule appointments for patients in relation to the core Mental Health Service.
Send reminder text messages for all appointments scheduled with the Mental Health Service where required.
Liaise with GP surgeries, Community Mental Health Teams, and other outside agencies, to gather data and arrange bookings for practitioners when required.
Monitor and track new referrals to the Mental Health Service, ensuring new referrals are directed to the appropriate Practitioner in a timely manner and spreadsheets updated accordingly.
Monitor, check and contact Mental Health Service team members at end of day, following clinical home visits to ensure all members are safe and report any concerns to MHS Head of Service.
Assist with Excel spreadsheets to monitor safeguarding and monthly CCG, monitoring performance statistics when required.
Support the Mental Health Service with performance data collection and reporting for commissioners.
Compile and submit reports regarding the MHDS for NHS England.
Check and maintain the Invicta Health NHS email account, Mental Health referral email account and Invicta Health information email account.
Acknowledging and responding to correspondence in a timely manner.
Forwarding and escalating to an appropriate clinician/manager where appropriate.
Maintain administrative files, records, and systems, ensuring relevant and up to date information is stored safely and accurately.
Assist with data entry onto any/all systems utilised by the MHS team.
Process patient feedback accurately and in a timely manner.
Notify the MHS Service Assistant of any equipment that is not working.
Assist with updating and replenishing of promotional material including leaflets, posters and referral forms as required.
Attend and take minutes at Mental Health Service meetings as and when required, actioning any items arising from the meeting where appropriate.
Support other colleagues within the administration team with any queries, training, or development.
Ensure the Invicta Health premises are secured and left in a tidy state at the end of the working day with equipment stored safely and cupboards locked.
- Kent and Medway NHS and Social Care Partnership Trust
- #J-18808-Ljbffr
Mental Health Service (MHS) Administrator in Ramsgate employer: Allscreens Nationwide Ltd
Allscreens Nationwide is an exceptional employer, offering a supportive team culture where employees are valued and encouraged to thrive. With access to state-of-the-art training facilities and opportunities for career progression, our Automotive Glazing Technicians in Birmingham can expect not only competitive bonuses but also the chance to work with the latest technology in the industry. Join us and be part of a company that prioritises both employee well-being and customer satisfaction.
StudySmarter Expert Advice🤫
We think this is how you could land Mental Health Service (MHS) Administrator in Ramsgate
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Allscreens Nationwide Ltd.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Allscreens Nationwide Ltd.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Allscreens Nationwide Ltd, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Mental Health Service (MHS) Administrator in Ramsgate
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
