At a Glance
- Tasks: Manage HR admin tasks, support onboarding, and ensure compliance for new starters.
- Company: Join a dynamic organisation focused on employee wellbeing and development.
- Benefits: Enjoy a competitive salary, flexible working options, and opportunities for growth.
- Other info: Fixed-term role until July 2027 with potential for career advancement.
- Why this job: Be part of a team that shapes the workplace experience for everyone.
- Qualifications: Strong organisational skills and a passion for HR processes.
The predicted salary is between 22950 - 28050 £ per year.
Main Responsibilities
- Workforce Administration
- Effectively handle enquiries from employees, external organisations and former employees and escalate any enquiries, as necessary.
- Undertake administration duties to support the completion of the compliance and onboarding process for all successful applicants. This includes:
- Setting up new starters on the HR system
- Obtaining and checking references
- Processing DBS applications, logging certificate numbers and highlighting any DBS with content for consideration.
- Ensuring Occupational Health clearance is achieved, and that the line manager is informed of any required adjustments.
- Checking professional registration and indemnity
- Ordering of ID and access badges.
- Informing IT and ensuring necessary equipment is ordered in time for their first day.
- Support with the processing of changes to terms and conditions, actioning any system changes or issuing paperwork as necessary.
- Support with the processing of maternity, paternity, adoption, and shared parental leave processes across the organisation.
- Undertake administration duties to support the completion of the leavers process. This includes:
- Ensuring resignations and retirements are acknowledged and processed on the HR system correctly.
- Calculating annual leave entitlement remaining
- Checking employee file for any training agreements and/or salary sacrifice schemes which require repayment
- Inform IT and ensure assets returned on last day.
- Notifying the HR Advisor of required exit interviews
- HR System and Reporting
- Be the primary contact for all queries on the HR system
- Act as HR systems administrator, configuring the system as required, controlling all user access, managing workflows in and out of the system.
- Ensuring accuracy and data protection compliance on the HR system.
- Monitor staff entries on the HR system to ensure accuracy. For example, correct submission of overtime rate and expenses.
- Liaising with HR system providers to troubleshoot queries as required.
- Run fortnightly reports documenting statutory and mandatory training compliance and circulate to line managers, answering any queries where appropriate.
- Run fortnightly reports documenting all training compliance and circulate to the Learning and Development Manager and Director of People.
- Compile and create ad hoc reports, as required, utilising data from the HR system.
- Undertake routine maintenance of HR system entitlements, including sickness and annual leave ensuring entitlements are updating accordingly and any adjustments are captured.
- Attend monthly payroll meeting to ensure the HR system has captured all relevant employee pay changes and entitlements are accurate.
- Process and monitor employee data including training, for the purposes of auditing and compliance, ensuring all staff training certificates and data is logged and accurate on the HR system.
- Support with the processing of pay awards, circulating information, actioning changes, and filing documents on the HR system.
- Compliance
- Process regulatory compliance checks such as GMC/NMC pin checks for GPs and nurses and NHS performers list inclusion.
- Initiate the DBS application process, ensure certificate numbers and renewal dates are recorded, prompting staff when renewals are due and processing according to policy.
- Ensure clinical staff have the necessary clinical indemnity membership in place and renewals dates recorded, prompting staff when renewals are due.
- Support the administration of appraisals, ensuring managers are aware of their staff's review dates and appraisals are saved on cascade.
- Support line managers in probationary reviews, ensuring they are aware of the dates for their staff & receive the necessary paperwork.
- Confirm in writing successful and extended probations.
- Ensure new starters undertake and complete a DSE assessment and any adjustments actioned accordingly.
- Administration
- Process employment and financial reference requests for all staff when requested.
- Involvement in ad-hoc administration projects as and when required for Corporate Services.
- Organise meetings when requested, attending, and taking minutes as and when required.
- Provide administrative support to the HR Advisor and Director of People including word processing and routine communications.
HR Administrator - Fixed Term Until End of July 2027 in Ramsgate employer: Allscreens Nationwide Ltd
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StudySmarter Expert Advice🤫
We think this is how you could land HR Administrator - Fixed Term Until End of July 2027 in Ramsgate
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at Allscreens Nationwide Ltd and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace HR Administrator - Fixed Term Until End of July 2027 in Ramsgate
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at Allscreens Nationwide Ltd. So, don’t be shy about laying it all out there!
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Adaptability
Given that this is a temporary HR role at Allscreens Nationwide Ltd, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that Allscreens Nationwide Ltd uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at Allscreens Nationwide Ltd.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at Allscreens Nationwide Ltd.
