At a Glance
- Tasks: Support the GPCB with administration, governance, and stakeholder engagement.
- Company: Join a leading NHS Foundation Trust dedicated to patient care.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Other info: Dynamic team environment with a focus on innovation and improvement.
- Why this job: Make a real difference in healthcare while developing your skills.
- Qualifications: Experience in administration or project support; strong communication skills required.
The predicted salary is between 38233 - 46729 £ per year.
The post will be based at Osprey Court in South Bristol but there may be a requirement to work across the Bristol, North Somerset and South Gloucestershire (BNSSG) area. We have a hybrid working policy which requires staff to work a minimum of 2 days in the office, within general practice or at locations of our system partners.
The postholder will be responsible for supporting the effective running of the GPCB. They will ensure robust administration, governance and accountability processes for the Board and associated workstreams and contracts. They will support meaningful engagement and representative general practice participation in NHS-wide programmes of work.
Main duties and responsibilities:
- To manage the process for clinical and non-clinical lead participation and accountability in Integrated Care System workstreams, including identifying representatives, creating meeting rotas, ensuring attendance and feedback, and managing invoicing processes.
- To support all activities relating to the governance of the GPCB and how it relates to One Care, practices, and the Integrated Care System.
- To provide administrative support to GPCB clinical leadership team, including arranging and administrating meetings and other administrative tasks.
- To implement the feedback and communication processes between general practice, the GP Collaborative Board and the BNSSG health and care system (golden thread).
- To manage the GPCB inbox.
- To shape and set up governance and engagement processes, inform best practice, elevate issues and monitor evaluation.
- To ensure robust administration of GPCB meetings, including diary management, preparation of agendas and minutes.
- To ensure robust administration of GPCB programme committees, including diary management, agendas and minutes.
- To ensure robust administration of GP locality forum meetings, including diary management, agenda and minutes for both online and in person meetings.
- To produce resources to support communication with GPCB members, general practice and system partners.
- To be able to provide full business continuity within the GPCB office team to cover GPCB office responsibilities and tasks.
PERSON SPECIFICATION
QUALIFICATIONS AND EXPERIENCE
- Essential: Demonstrable experience in a senior administration or project support role.
- Essential: Demonstrable experience of working with a variety of stakeholders.
- Desirable: Knowledge of health service, including primary care.
- Desirable: Knowledge of and recent experience of current developments in NHS.
- Desirable: Recognised project management qualification e.g APM, Prince2, Agile or demonstrable equivalent experience.
- Desirable: Experience of developing, implementing and evaluating new processes and tools.
PERSONAL QUALITIES, SKILLS AND ATTRIBUTES
- Essential: Excellent oral and written communication skills, interpersonal skills, relationship building skills.
- Able to work effectively within diverse groups and teams, demonstrating capabilities in managing change.
- Capacity to communicate effectively with others, employing skills to motivate, negotiate and influence.
- Able to interpret data and information and translate into meaningful written or visual content.
- Confidence in using new IT systems.
- Able to manage competing priorities and prioritise workload to meet deadlines.
- Motivated by the provision of high-quality patient care.
- Motivated by a drive for improvement at all times.
- Positive attitude towards innovation and change. Adaptable and able to respond to a changing situation.
- A strong sense of self-awareness and how personal style affects the way colleagues react.
Project Support Officer employer: Allscreens Nationwide Ltd
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StudySmarter Expert Advice🤫
We think this is how you could land Project Support Officer
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Allscreens Nationwide Ltd.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Allscreens Nationwide Ltd.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Allscreens Nationwide Ltd, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Project Support Officer
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
