At a Glance
- Tasks: Be the friendly face of our Main Reception, handling calls and visitor queries.
- Company: Join the compassionate team at Cambridgeshire and Peterborough NHS Foundation Trust.
- Benefits: Gain valuable experience in a supportive environment with flexible shifts.
- Other info: Opportunities for career growth in a diverse and inclusive workplace.
- Why this job: Make a difference in healthcare while developing your admin skills.
- Qualifications: Strong work ethic and teamwork skills; familiarity with Microsoft Office is a plus.
The predicted salary is between 22500 - 27500 £ per year.
We are currently looking to recruit an enthusiastic and motivated Assistant Administrator to join our Main Reception team based at Cavell Centre, Edith Cavell Healthcare Campus, Bretton Gate, Bretton, Peterborough, PE3 9GZ.
The ideal candidate will have a strong work ethic, sense of accountability, ability to work as part of a team and follow standard operating procedures. This post is open to professionals with the right attributes to enhance a team.
The post holder will be the first point of contact for all visitors and staff entering the Cavell Centre. They will be responsible for:
- Taking and transferring phone calls
- Being the main point of contact for reception enquiries
- Photocopying and scanning documents
- Franking mail
- Booking meeting rooms via an online platform
- Uploading patient documentation to SystmOne
- Logging faults with facilities and maintenance team
- Validating car parking via an online portal
This list is not exhaustive and other duties may arise on a daily basis.
Cambridgeshire and Peterborough NHS Foundation Trust is a health and social care organisation dedicated to providing high quality care with compassion to improve the health and wellbeing of the people we care for, as well as supporting and empowering them to lead fulfilling lives.
Our clinical teams deliver a wide range of NHS services across inpatient, primary care and community settings, including children’s, adult and older people’s mental health, forensic and specialist mental health, learning disabilities, primary care and liaison psychiatry, substance misuse, social care, and research and development.
To achieve our goals, we recruit high calibre candidates who share our vision and values. As an equal opportunities employer, we welcome applications from all sections of the community, particularly underrepresented groups including people with long term conditions and members of our ethnic minority and LGBTQ+ communities.
All appointments for new employees to CPFT are subject to the successful completion of a probationary period. Please note we reserve the right to close adverts early should we receive sufficient applications. Regrettably, we cannot offer sponsorship for all roles. If you apply for a post that does not attract sponsorship, your application will be withdrawn from the process.
For further information on CPFT, please visit our website at https://www.cpft.nhs.uk. Please refer to the attached job description and person specification for full details of responsibilities.
Using and having a good understanding of using Microsoft Word, Excel and Outlook. Ensuring good customer service by providing a professional and effective service by dealing with queries from service users, carers or staff in person or on the telephone. Take accurate messages and ensure these are passed on to the appropriate people.
Carry out office duties, such as dealing with post and photocopying; be responsible for document filing and ensure that the relevant records are organised, accessible and up to date. Monitor and maintain the department's admin stocks. Arrange bookings for meeting rooms via Ubook online system. Accurately input data onto relevant electronic system, in a timely manner in line with standard operating procedures.
All shifts do include working some evenings, weekends and Bank Holidays and will be determined via a team rota.
Assistant Administrator - Main Reception | Cambridgeshire and Peterborough NHS Foundation Trust employer: Allscreens Nationwide Ltd
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StudySmarter Expert Advice🤫
We think this is how you could land Assistant Administrator - Main Reception | Cambridgeshire and Peterborough NHS Foundation Trust
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Allscreens Nationwide Ltd.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Allscreens Nationwide Ltd.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Allscreens Nationwide Ltd, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Assistant Administrator - Main Reception | Cambridgeshire and Peterborough NHS Foundation Trust
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
