At a Glance
- Tasks: Provide essential admin support to the Forensic Psychiatrist and Multidisciplinary Team.
- Company: Join Kent and Medway Mental Health NHS Trust, a caring and inclusive organisation.
- Benefits: Competitive salary, flexible hours, and the chance to make a real difference.
- Other info: Flexible cover for reception and opportunities for career growth.
- Why this job: Be part of a team improving mental health care for communities across Kent and Medway.
- Qualifications: Self-motivated individuals with strong organisational and communication skills.
The predicted salary is between 27476 - 27476 £ per year.
We are seeking two self-motivated, forward-thinking Band 3 Administrators to join our Forensic Service at the Trevor Gibbens Unit both full time and part time (30 hours). This role supports people using our services by providing essential administrative assistance to the Consultant Forensic Psychiatrist and Multidisciplinary Team.
Your standard hours are Monday to Friday 09:00-17:00; however, a vital part of this role is providing flexible emergency cover for our Reception team. This includes being available for early starts and late finishes, weekends and Bank Holidays during staff absences. This part of the role is not regular; however, the candidate will need to be able to commit to the hours in the event of an emergency.
You will work closely with internal colleagues and external stakeholders to ensure care is safe and efficient. By maintaining robust working systems and providing flexible reception cover, you will directly contribute to service improvements and help us deliver high-quality patient care every day.
- Provide high-level administration support to the Consultant Forensic Psychiatrist and MDT using audio/digital dictation (BigHand) to produce volume correspondence and legal reports.
- Manage complex clinical diaries to coordinate MDT meetings of all sizes, including Case Conferences, Tribunals and Section Reviews.
- Efficient diary management and understanding of constraints and time pressures.
- Deliver professional minute-taking services ensuring accurate action notes are typed and distributed within one week.
- Maintain patient records and upload documentation on electronic systems (Rio) ensuring strict adherence to GDPR and Information Governance.
- Liaise with internal and external stakeholders including answering calls and enquiries from patients or carers.
- Respond to urgent requests from MDT and external stakeholders.
- May organise interpreters as requested.
- Provide support to Administration Team during overflow of workload or cover during absences.
- Prioritise workload, interpret urgent nature of calls and tasks.
- Provide essential flexible cover for Reception at short notice to account for staff absences, including early starts (07:15), late finishes (20:15), weekends and Bank Holidays.
We are Kent and Medway Mental Health NHS Trust. We care for the mental health and wellbeing of people across Kent and Medway and are rated ‘Good’ by the Care Quality Commission (CQC). Our teams support children, young people and adults with a wide range of mental health needs. We also provide specialist services, including all-age eating disorder services and neurodevelopmental assessments for children and young people, such as autism and ADHD. Because we work across the whole county and across hospital and community settings, we can make care more joined up and easier to access for the people we serve. Our vision is simple: we are here to help communities not just live with mental illness, but live well. It’s why we’re passionate about working with communities to make mental health care better for everyone. Everything we do is guided by our values: caring, inclusive, curious and confident. Join us if you share our passion for better mental health care and want to be part of a team that’s working well together.
Administrator | Kent and Medway Mental Health NHS Trust in Maidstone employer: Allscreens Nationwide Ltd
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StudySmarter Expert Advice🤫
We think this is how you could land Administrator | Kent and Medway Mental Health NHS Trust in Maidstone
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Administrator | Kent and Medway Mental Health NHS Trust in Maidstone
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Allscreens Nationwide Ltd, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Allscreens Nationwide Ltd.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Allscreens Nationwide Ltd.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Allscreens Nationwide Ltd can really resonate with interviewers and show your commitment to the field.
