Lung Cancer Screening Service Administrator | Oxford University Hospitals NHS Foundation Trust

Lung Cancer Screening Service Administrator | Oxford University Hospitals NHS Foundation Trust

Company: Oxford University Hospitals NHS Foundation Trust

Salary: £25,760 - £27,476 per annum/pro rata

Hours: Part-time

Location: Oxfordshire, OX4 2BH

Job type: Permanent

Posting date: 26 Aug 2026

Closing date: 25 Sept 2026

The post holder will work in the lung cancer screening (LCS) service and will be mainly based at the mobile vans, Unipart house, assisting the radiographic and nursing staff in the smooth running of the service. A significant part of this role will require telephone screening of participants to ascertain their risk score. Cross-site working will be required across Oxfordshire with the ability to have some regular at home working. The LCS service offers a 5 day a week service for targeted participants that meet the criteria of currently or previously smoked aged between 55 and 74 years of age. We offer an initial telephone appointment with a further face to face appointment with a low dose CT scan if indicated. As we serve the whole county, we are a mobile service moving around the county a couple of times a year. The post holder will work closely with all staff, in particular, Nurses and radiographers to assist with delivering a high standard of care. The post holder must meet the requirements of the Health & Safety at Work Act (1974), the Control of Substances Hazardous to Health (COSHH) Regulations, the Ionising Radiation Regulations and Data Protection Act (1984) and any subsequent legislation.

The service has a multi-discipline team with a range of clinical and administrative staff; this role would be required to work with and provide administrative support to the whole team.

We have adopted a centralised hiring process for administration roles in bands 2-3 and 4-5. This means you apply once and are considered for multiple positions within our organisation, saving time for both candidates and managers while accessing a broader talent pool.

Job Profile

• Introduce and welcome patients in the waiting area, confirming their identity according to the Trust Policy.
• Be comfortable working with a range of different patients.
• Exercise discretion and maintain patient confidentiality.
• Maintain the patient’s dignity and privacy at all times.
• Demonstrate good communication skills when dealing with patients, relatives and members of the multidisciplinary team, utilising sensitivity, empathy and the ability to manage conflict.
• Act as a patient’s escort, taking them to the changing rooms, preparing them for the examination.
• Assist with patient moving and handling and equipment moving, using correct methods and equipment as required (as per Manual Handling Policy).
• Undertake mandatory training as required by the Trust, to develop and increase skills, to improve the service to the public.
• Responsible for the accurate booking in of patients, in addition to amending data where appropriate, using the Radiology Information System (RIS), the Electronic Patient Record (EPR) and Nelson + software.
• Cover staff annual leave/absence which may require cross site working.
• Assist Radiographers performing low dose CT scans.
• Explain to patients the preparatory requirements regarding undressing/dressing and assist the patients when this is necessary.
• Input and amend data on CRIS.
• Help to maintain high standards of cleanliness of equipment and accessories, in addition to keeping examination rooms and changing area clean, tidy and supplied with linen.
• Assist in stock rotation of supplies.
• Assist with the preparation of the examination rooms.
• Be aware of and comply with the relevant Ionising Radiation Protection Regulations and Local Rules (IRR 17 and IR(ME)R 17).
• Maintain a professional appearance and attitude at all times, working together and supporting other members of the team in a polite and helpful manner.
• Carry out other duties as may reasonably be required.
• Be aware of and comply with Trust policies, procedures and legal requirements including Health & Safety regulations, COSHH, Manual Handling Regulations, Data Protection Act.
• Contribute to the department’s Quality Assurance and Audit Programme.
• Participate in all relevant in-house training.
• Communicate equipment faults.
• Assist in and supervise training of new LCS Assistants as required.
• Act as a first point of contact on the telephone and by email for patients, relatives, GPs and any other relevant agencies, answering or redirecting queries in a timely manner.
• Support with telephone screening as required, and after undergoing appropriate training, to identify lung cancer risk scores of participants.
• Use telephone, email and letters to communicate professionally with participants to arrange appointments and follow up non-attendants.
• Provide primary administrative support to all clinical staff, and all participants in the program, including diary administration, correspondence support and other administrative duties as required.
• Provide a supporting role to the Nurse Manager and Information Support Officer to help ensure the efficient administration of the service.
• Provide rostering and clinic planning, managing DNAs and rescheduling when required.
• Attend departmental meetings, training and your annual appraisal as required to ensure that you maintain an up-to-date working knowledge of service and trust procedures.
• Work within Standard Operating Procedures.

This advert closes on Wednesday 9 Sep 2026.

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Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals: the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence , and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

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If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.

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