At a Glance
- Tasks: Support data protection and information governance while assisting the Executive team.
- Company: Join West London College, a supportive and inclusive educational institution.
- Benefits: Enjoy generous leave, hybrid working, and professional development opportunities.
- Other info: Embrace a dynamic role with excellent career growth in a collaborative environment.
- Why this job: Make a real impact by managing sensitive information and supporting key governance activities.
- Qualifications: Strong organisational skills and experience in administration are essential.
The predicted salary is between 40500 - 49500 £ per year.
What skills and experience we're looking for
About the Role
We are looking for an organised, proactive and highly capable Executive Assistant to join our Executive Services team at West London College.
Working closely with the Data Protection Officer and Chief Operating Officer, you will provide executive and administrative support while coordinating key data protection and information governance activities.
This is an excellent opportunity for someone who enjoys working with confidential information, managing competing priorities and ensuring work is completed accurately and on time.
Responsibilities
- Data Protection & Information Governance
- Coordinate and administer Freedom of Information (FOI) requests and data protection rights requests, including Subject Access Requests (SARs), ensuring statutory and internal deadlines are met.
- Manage shared information-rights inboxes, liaising with colleagues across the College to gather information and support accurate, timely responses.
- Handle personal, confidential and sensitive information with discretion and in line with College policies and legal requirements.
- Support the Data Protection Officer with the administration of the College's data protection responsibilities.
- Support the secure processing, storage, retrieval, retention and disposal of information in line with information governance and data protection requirements.
- Support the effective management and retrieval of College records, including electronic and paper-based documentation.
- Use e-discovery and information management systems, including Google Vault and Microsoft Purview, to support records management, information retrieval and audit readiness.
Full training will be provided.
- Maintain high standards of confidentiality, data integrity and information security across Executive and College records and communications.
- Executive Office Support
- Provide effective administrative support to the Data Protection Officer, Chief Operating Officer and wider Executive Team.
- Monitor and coordinate requests and important matters from internal and external stakeholders, ensuring information is communicated accurately and actions are followed up.
- Prepare, organise and maintain correspondence, documents and records, ensuring information is appropriately filed and readily accessible.
- Liaise confidently and professionally with colleagues and external contacts, handling sensitive matters with tact and discretion.
- Support the coordination, production and distribution of the termly College magazine, including liaising with contributors, collating content and managing deadlines.
About you
We are looking for someone who is
- Highly organised, with excellent attention to detail and the ability to manage competing priorities and deadlines.
- An experienced administrator who can work independently and take ownership of tasks from start to finish.
- Confident handling confidential, sensitive and personal information.
- A clear and professional communicator, with strong written and verbal communication skills.
- Comfortable working with data, digital systems and large volumes of information.
- Able to build effective working relationships with colleagues and stakeholders at all levels.
- Discreet, dependable and able to exercise sound judgement when dealing with sensitive information.
- Proactive and solution-focused, with the ability to identify what needs to be done and follow matters through to completion.
Experience of any of the following would be advantageous
- Freedom of Information (FOI) or Subject Access Requests (SARs).
- Google Vault, Microsoft Purview or similar information management systems.
- Working in a public sector, education, regulated or similarly complex environment.
Education sector experience is not essential.
We are interested in candidates who can demonstrate strong transferable administrative, organisational, teamwork and information-handling skills.
What the college offers its staff
Excellent employment benefits, including generous annual leave, hybrid working, a public sector pension scheme, Perkbox discounts, EAP and excellent opportunities for continuing professional development (CPD).
- Further details about the role
- Equality, Diversity and Inclusion
The College has a strong commitment to working towards the implementation of equality of opportunity in both service delivery and employment.
The College’s mission and strategic objectives directly support this aim.
All employees are required to actively support the development, dissemination and implementation of this aim and related policies and programmes.
The salary for this position is inclusive of London weighting.
Commitment to safeguarding
Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults.
We expect all staff, volunteers and trustees to share this commitment.
Our recruitment process follows the keeping children safe in education guidance.
Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.
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