At a Glance
- Tasks: Coordinate NHS contracts and tenders, ensuring compliance and timely submissions.
- Company: Join Millbank Holdings Ltd, a values-led organisation focused on patient care.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional growth.
- Other info: Inclusive workplace committed to diversity and accessibility for all applicants.
- Why this job: Make a real impact in healthcare by managing critical contracts and tenders.
- Qualifications: Experience in NHS contract administration and strong attention to detail required.
The predicted salary is between 30000 - 30000 £ per year.
Are you a proven Contracts & Tender Coordinator with a track record of administering NHS agreements and delivering accurate, compliant tender submissions in a healthcare or medical products environment? Do you thrive on managing contract renewals, pricing integrity on SAP, and coordinating cross‑functional inputs to hit demanding tender deadlines? This is a hands‑on opportunity to sit at the centre of high‑impact NHS contracting activity—where your accuracy, pace and stakeholder management directly influence commercial outcomes. If you want a role with real responsibility and visibility, read on.
The Opportunity
Join a values‑led organisation with a strong patient‑focused purpose and a culture built on professionalism, collaboration and doing the right thing. You’ll be supported by experienced commercial and operational teams and given the trust to take ownership of critical contract and tender activity. This employer is known for high standards, clear processes, and a genuine commitment to quality—making it a compelling environment for someone who enjoys precision, accountability, and working with respected healthcare partners.
The Role
You will administer customer contracts at National, Regional and Trust level, coordinating renewals and expiry activity, implementing and maintaining pricing, monitoring compliance with volume estimates or patient requirements, and responding to pricing queries. You’ll also manage the end‑to‑end process for tenders advertised via Contracts Finder—maintaining logs, coordinating inputs from internal stakeholders, submitting responses to buyers, tracking outcomes, and supporting contract implementation where successful.
Day‑to‑day responsibilities
- Identify and apply for relevant tenders, ensuring key stakeholders are engaged from the outset
- Coordinate internal responses (commercial, technical and operational), set deadlines, and drive timely completion
- Complete standard tender sections, collate inputs, and submit final tender responses—ensuring receipt and accurate logging
- Prepare quotations, price confirmations and customer correspondence on behalf of the Sales Team
- Maintain contract/agreement pricing accurately on SAP, including adjustments following renewal, award, or loss
- Produce and distribute contract expiry reporting to sales teams and monitor compliance
- Resolve internal and external pricing queries, validate against contract commitments, and raise credit/debit approval paperwork where required
- Build effective working relationships with NHS buyers, budget holders and other external stakeholders
- Participate in relevant business stream and sales meetings when required, and provide cover for absence/leave as needed
Qualifications & Experience
- Proven experience coordinating NHS tenders and contract administration within healthcare, medical devices, pharmaceuticals, nutrition, homecare services, or a similar regulated environment
- Expert ability to manage pricing integrity, contract data, and documentation with strong attention to detail
- Proven capability using Microsoft Office and maintaining pricing/contract information on SAP (or equivalent ERP)
- Strong analytical and numerate skills, with the ability to monitor usage and support margin calculations for tenders/quotations using computer tools
- Confident, concise communication skills with the ability to liaise effectively by phone and in person with internal teams and external NHS stakeholders
- Proven ability to write clear, professional customer‑facing correspondence to a high standard of English
- Extensive organisation and time management skills, able to prioritise competing demands and consistently meet tender/customer deadlines
- Strong product and service understanding within relevant therapy areas, with the ability to interpret tender requirements and identify opportunities
Millbank Holdings Ltd is an equal opportunities employer committed to creating an inclusive and diverse workforce. We welcome applications from all suitably qualified individuals, regardless of background, and encourage candidates from underrepresented groups to apply. We are proud to be a member of the Disability Confident Scheme, and we are committed to ensuring an accessible and supportive recruitment process for everyone. If you require any adjustments at any stage, please let us know and we’ll do our best to accommodate.
contracts coordinator in London employer: Allscreens Nationwide Ltd
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StudySmarter Expert Advice🤫
We think this is how you could land contracts coordinator in London
✨Get Involved with Local Health Initiatives
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Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
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Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Allscreens Nationwide Ltd.
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We think you need these skills to ace contracts coordinator in London
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
