At a Glance
- Tasks: Support facilities management and ensure compliance across college sites.
- Company: Join a forward-thinking education trust dedicated to transforming lives.
- Benefits: Enjoy competitive pay, pension schemes, and employee wellbeing support.
- Other info: Great opportunities for progression and a diverse, inclusive workplace.
- Why this job: Make a real impact in a supportive environment while developing your career.
- Qualifications: GCSE Maths and English, plus experience in facilities and compliance.
The predicted salary is between 36579 - 36579 £ per year.
Salary: OHC&AT Business Support Scale (Outer London), Grade 5/6 £32,064 - £36,579 per annum
Working Pattern: 36hrs per week, 8.45am - 4.30pm (M-Th) and 8.45am - 4.15pm (Fr). Required on site 3 days per week
Orchard Hill College & Academy Trust (OHC&AT) is a family of specialist education providers for pupils and students from nursery to further education.
We operate across academies and college centres in London, Surrey, Sussex and Berkshire.
Supporting our academies and college, OHC&AT also operates learning support services, such as nursing and therapy, and a central business support team which includes HR, finance and IT.
Pupils and students within the OHC&AT family have a wide range of learning abilities and additional needs.
These include autistic spectrum disorder; speech, language and communication difficulties; social, emotional and mental health needs; profound and multiple learning disabilities; and physical disabilities including multi-sensory impairment and complex health conditions.
We are seeking a College Facilities Co-ordinator to assist at head office with administration, compliance co-ordination, data management and analysis for OHC&AT.
Reporting to the College Facilities Co-ordinator, you will build strong relationships with facilities teams, assisting to ensure sites operate efficiently and compliantly.
Key Responsibilities
- Providing comprehensive administrative and operational support to the Estates & Facilities Team.
- Line managing and supporting the Facilities Administrative Assistant, including workload planning, supervision, and performance management.
- Managing the College fleet, ensuring vehicles remain legally compliant with servicing, MOTs, insurance, tax, safety inspections, Permit 19 requirements, driver licence checks, and Blue Badge applications.
- Maintaining accurate fleet records, processing incident reports, monitoring driver logs, coordinating training, and managing vehicle hire arrangements.
- Supporting Facilities Business Partners with work scheduling, staffing coordination, and service delivery monitoring.
- Managing electronic and paper-based records, ensuring documentation is organised, accurate, and readily accessible.
- Supporting the administration and continuous improvement of the i AM Compliant Facilities Helpdesk and Compliance System.
- Uploading service reports, recording meter readings, scheduling planned and reactive maintenance, and auditing helpdesk tasks.
- Monitoring compliance across College sites and supporting actions required to maintain statutory compliance.
- Managing facilities resources, raising purchase orders, and supporting procurement processes.
- Maintaining contract registers, monitoring contractor performance and KPIs, and ensuring Planned Preventative Maintenance (PPM) activities are completed on time.
- Maintaining records for MIDAS certificates, key holders, access controls, alarms, and critical site information.
- Coordinating meetings, taking minutes, maintaining financial records, and supporting the wider Estates & Facilities Team with day-to-day administration.
- College and Academy sites, escalating any missing or overdue items to the Facilities Coordinator.
- Collate, verify, and store all compliance documentation (e. g., certificates, reports, service sheets), assist with maintaining accurate records and databases, analyse compliance data to identify trends or gaps, and support audit, inspection, and reporting preparation.
- Key Requirements
- Maths and English GCSE Grade C/4 or equivalent.
- Experience of Facilities, Compliance, and data management.
- Knowledge of H&S regulations and legislation including COSHH and Risk Assessments.
- Knowledge of MS Office systems, intermediate level.
- Good oral and written communication skills.
OHC&AT is an exciting, forward-thinking organisation, and we offer many benefits to attract and keep our staff, contributing towards maintaining and improving wellbeing, and encouraging our required behaviours, achievements, values, and skills.
Below is just a selection of the benefits available to our employees
- Rewards & Benefits
- Pathways for progression within the trust, ensuring you can grow and thrive in a supportive and inclusive environment.
- Pension Scheme – you will be enrolled in either the Local Government Pension Scheme (LGPS) or the Teachers' Pension Scheme (TPS), both offering life cover and financial protection for your family.
- Salary Sacrifice Schemes (Cycle Scheme, Employee Car Lease Scheme and Home Electronics Scheme)
- Employee Wellbeing – We support employee wellbeing with access to counselling, mental health support, generous leave, flexible working, and enhanced parental leave including Employee Assistance Programme, My Gym Discounts, Corporate Eyecare Scheme
- Employee Discounts – (Blue Light Card, Costco Membership, Discounts for Teachers, and more)
- Other – Season Ticket Loan and Employee Referral Scheme
Find out what makes OHC&AT a truly rewarding place to work – visit our ‘Work for Us’ page to learn more about opportunities across the Trust and the difference our staff make every day.
Working together to transform lives is what we do and across the whole organisation we have a range of experts and practitioners who advocate for children and young people with SEND to ensure they receive the best possible opportunities to achieve their full potential.
As a large specialist education provider we employ over 1500 people across our schools, college and central support team.
There is a wide range of job roles available, ranging from teaching and therapy to business support roles and significant career progression opportunities.
It is an exciting time to be part of OHC&AT and we are keen to recruit talented people who can play a key role in realising our mission and who want to make a difference.
In return, we offer training and development, competitive pay and benefits in a positive and inclusive working environment.
We are committed to promoting and advancing equality of opportunity by attracting and retaining the most diverse range of students, staff and partners.
Interviews will take place week commencing 7 September 2026
To help us manage applications effectively, we reserve the right to close this vacancy early if sufficient suitable applications are received.
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