At a Glance
- Tasks: Support a vital mental health service by managing client records and coordinating appointments.
- Company: Join the diverse West London NHS Trust, a leader in mental health care.
- Benefits: Competitive salary, flexible part-time hours, and a supportive work environment.
- Other info: Be part of a friendly team dedicated to supporting trauma-affected individuals.
- Why this job: Make a real difference in people's lives while gaining valuable administrative experience.
- Qualifications: Previous admin experience, strong communication skills, and proficiency in software like Word and Excel.
The predicted salary is between 34186 - 37389 £ per year.
West London NHS Trust is launching a national psychological treatment service for people affected by terrorism, including survivors, bereaved families, first responders and witnesses. Delivered with Victim Support (lead provider) and the Peace Collective, it will form a coordinated national hub for victims and survivors. We are seeking a part-time administrator to join the team. The role requires an enthusiastic, motivated individual with administrative experience, excellent communication skills, and confidence working both on the phone and face-to-face.
The post holder will work autonomously within a supportive clinical team, with drive and professionalism key to success. This post is 0.4FTE (15 hours per week). We would prefer the hours to be spread across 3 days, with 5 hours per day but we are open to other options for the right candidate. Please note that shortlisted candidates will be required to carry out a simple typing and formatting exercise after the interview. Interviews will be held in person in Hammersmith.
The successful applicants will have excellent organisational skills, be able to work effectively within the team and have a polite and sensitive approach to people who experienced trauma. Previous administrative experience, use of large client databases, computer literacy, good communication and interpersonal skills, as well as the ability to maintain confidentiality at all times are essential.
The role is varied and duties include:
- Creating, developing and maintaining client record systems
- Co-ordinating the booking of client assessment and treatment appointments
- Dealing effectively with telephone calls and visitors
- Minute taking
The postholder will need to be a competent user of software packages including Word, Excel and Outlook. Ideally, the applicant should have experience in using Patient Administration Systems such as IAPTus but this is not essential. You will join a very friendly, supportive and well-resourced service at an exciting time for service development.
Band 4 Team Administrator | West London NHS Trust employer: Allscreens Nationwide Ltd
Allscreens Nationwide is an exceptional employer, offering a supportive team culture where employees are valued and encouraged to thrive. With access to state-of-the-art training facilities and opportunities for career progression, our Automotive Glazing Technicians in Birmingham can expect not only competitive bonuses but also the chance to work with the latest technology in the industry. Join us and be part of a company that prioritises both employee well-being and customer satisfaction.
StudySmarter Expert Advice🤫
We think this is how you could land Band 4 Team Administrator | West London NHS Trust
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Band 4 Team Administrator | West London NHS Trust
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Allscreens Nationwide Ltd, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Allscreens Nationwide Ltd.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Allscreens Nationwide Ltd.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Allscreens Nationwide Ltd can really resonate with interviewers and show your commitment to the field.
