At a Glance
- Tasks: Support healthcare teams by managing appointments, patient records, and administrative tasks.
- Company: Join Liverpool University Hospitals NHS Foundation Trust, a leading healthcare provider.
- Benefits: Enjoy competitive pay, job security, and the chance to make a difference in patient care.
- Other info: Dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a team that impacts lives while gaining valuable experience in the healthcare sector.
- Qualifications: Strong organisational skills and a passion for helping others are essential.
The predicted salary is between 31500 - 38500 £ per year.
Medical Secretary - Breast and Endocrine | Liverpool University Hospitals NHS Foundation Trust
Company
- Company: Liverpool University Hospitals NHS Foundation Trust
- 1. To provide a comprehensive service to consultants and speciality teams including nurse
- 2. Keep diary up to date, arrange appointments, and arrange travel and accommodation.
- 3. Operate an effective bring forward system and filing system.
- 1. To provide a comprehensive service to consultants and speciality teams including nursepractitioners/clinicians.
- 2. Keep diary up to date, arrange appointments, and arrange travel and accommodation.
- 3. Operate an effective bring forward system and filing system.
- 4.
To manage and maintain 18 week pathways including tertiary referrals to external trusts, and ensure these are accurately recorded on PAS system.
Keep track of referrals toensure patient is reviewed promptly.
Check that follow up appointments are arranged inconjunction with Referral to Treat (RTT) patient pathway.
- 5. Mentor, train and supervise relevant staff as required. Deal with annual leave requests andsickness absence return to work interviews.
- 6.
Support consultants in non clinical activities role by preparing presentation documentsusing relevant packages and arranging meetings, set agenda, circulate agenda/supportingpapers as appropriate, and take minutes at meetings.
- 1. To provide a comprehensive service to consultants and speciality teams including nursepractitioners/clinicians.
- 2. Keep diary up to date, arrange appointments, and arrange travel and accommodation.
- 3. Operate an effective bring forward system and filing system.
- 4.
To manage and maintain 18 week pathways including tertiary referrals to external trusts, and ensure these are accurately recorded on PAS system.
Keep track of referrals toensure patient is reviewed promptly.
Check that follow up appointments are arranged inconjunction with Referral to Treat (RTT) patient pathway.
- 5. Mentor, train and supervise relevant staff as required. Deal with annual leave requests andsickness absence return to work interviews.
- 6.
Support consultants in non clinical activities role by preparing presentation documentsusing relevant packages and arranging meetings, set agenda, circulate agenda/supportingpapers as appropriate, and take minutes at meetings.
- 7. Ensure appropriate personnel are informed of consultant annual leave/study leave. Keepconsultants informed of junior doctor leave, as it could have an effect on the service.
- 8.
Organise and maintain consultant’s admissions.
Cancel and add patients to the waiting list, as appropriate, ensuring lists are updated, and patients contacted.
Liaise with waiting listoffice, anaesthetic department and ward.
Complete and amend theatre lists appropriately.
- 9.
Type dictation from audio transcription of clinical correspondence and documentation.
Type discharge summaries as appropriate.
Maintain an effective track on inpatient referralsto ensure patient is reviewed promptly.
- 10. Check against clinical letters to ensure appropriate follow up arrangements/investigationsare in place. Rectify if not.
- 11. Allocate and check the work of other staff
- 12. Ensure sickness absence and annual leave of clinical staff is reported.
- 13. Assist with the investigation and compilation of responses to complaints/incidents, helpingto ensure this is done with the optimum deadlines set by the Trust.
- 14. Work from initiative using own judgement, acquired knowledge and tact to deal with queriesand resolve situations or refer to appropriate person.
- 15. Carry out appraisals as appropriate
- 16. Organise and order stationery as appropriate.
- 17. Ensure all junior staff mandatory training is up to date and report accordingly.
- 18. Deal with enquiries either on the telephone of face to face from patients, consultants, juniordoctors and colleagues in an appropriate manner.
- 19. Ensure all correspondence relating to patient care is acted upon in a timely manner.
- 20.
Accurate check of patient demographics using the Patient Administration System (PAS), including registration screen, checking patients details are correct, and tracking of casenotes.
- 21. Assist with audit/research data collection as required.
- 22. Obtain information as requested by line manager
- 23. Be able to work as part of a team, promote effective flows in the department to cover leaveto ensure office runs smoothly.
- 24. Train new and junior members of the team within own work area as required by linemanager.
- 25. Attend appropriate training and education sessions at the request of manager.
- 26. General office duties, including incoming and outgoing mail, e-mail, fax, photocopying. Participate in housekeeping of office environment.
- 27. Work with managers to review working practices, ways of working and find solutions toproblems.
- 28. Implement policies and procedures for own area.
- 29. Record and input data onto databases and systems as appropriate
- 30. To work in a flexible manner in accordance with Trust Policy, and to check flexi time sheetsfor medical secretaries.
Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital.
We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women’s NHS Foundation Trust.
The Group was born from a shared aim to improve the care we provide our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS.
We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
Aintree University Hospitalis the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility.
Broadgreen Hospitalis home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation.
Liverpool Women’s Hospitalspecialises in the health of women and babies, delivering over 7,200 babies in the UK’s largest single site maternity hospital each year.
The Royal Liverpool University Hospitalis the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.
For roles at Liverpool Women’s, visit theircareers page.
- This advert closes on Friday 14 Aug 2026
- Liverpool University Hospitals NHS Foundation Trust
- Liverpool University Hospitals NHS Foundation Trust
- Liverpool University Hospitals NHS Foundation Trust
- #J-18808-Ljbffr
Medical Secretary - Breast and Endocrine | Liverpool University Hospitals NHS Foundation Trust employer: Allscreens Nationwide Ltd
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StudySmarter Expert Advice🤫
We think this is how you could land Medical Secretary - Breast and Endocrine | Liverpool University Hospitals NHS Foundation Trust
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We think you need these skills to ace Medical Secretary - Breast and Endocrine | Liverpool University Hospitals NHS Foundation Trust
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
