HR & Finance Administrator in Liverpool

The HR & Finance Administrator will provide administrative support to the Human Resources and Finance teams, ensuring that accurate records are maintained and routine HR and financial processes are completed efficiently and in accordance with practice policies and procedures.

• Following practice policies, protocols and guidelines, duties will be
• HR Administration
• Prepare interview documentation.
• Send interview invitations.
• Maintain personnel files.
• Update employee records.
• Update mandatory training records.
• File sickness absence documentation.
• Monitor and redirect HR mailbox enquiries.
• Support the Synergy and Wellbeing Team
• Payroll Support
• Assist with the preparation of payroll information.
• Support the administration of maternity, sickness and reimbursement claims.
• Support the submission of ARRS claims as directed.
• Finance Administration
• Input invoices into Sage.
• Maintain petty cash records.
• Record receipts.
• Order stock.
• Reconcile supplier statements and escal
• Reporting & Data Management
• Update HR and finance databases and spreadsheets.
• Produce routine reports as requested.
• Maintain accurate records and filing systems.
• Assist with data collection for management reports and audits.
• Communication and Relationships
• Respond to routine enquiries in a timely and courteous manner.
• Participate in team meetings as required.
• Team Working
• Work collaboratively with colleagues across HR and Finance teams.
• Provide administrative cover and support during periods of absence where appropriate.
• Practice Development and Clinical Governance
• To participate in primary healthcare team meetings when required.
• To provide data, as requested, for practice development plans and reports.
• To be aware of practice policies on risk management / incident reporting and health and safety and operate appropriate procedures for minimising risk.
• To be aware of issues related to own development and be committed to participate in training and education.
• Training, Learning and Development
• Undergo regular appraisal, supervision, and training as necessary to update skills and knowledge.
• Provide guidance to colleagues on routine administrative processes where required.
• Support induction administration and preparation of induction materials
• Equality and Diversity
• Respect the privacy, dignity and beliefs of patients, carers, visitors, and co-workers.
• They must be treated equally, irrespective of gender, ethnic origin, age, disability, sexual orientation, religion, etc.
• Be aware of procedures regarding protection of children and vulnerable adults, including Practice and NHS policies.
• Follow the guidance and policies and take action in an appropriate manner.
• Health and Safety Responsibilities
• Employees must take reasonable care for the Health and Safety of him/herself and/or others who may be affected by his/her acts or omissions at work.
• Must co-operate with the employer in so far as necessary to enable that duty or requirement to be performed or complied with.
• No person shall intentionally or recklessly interfere with or misuse anything provided in the interests of Health, Safety or Welfare.
• Confidentiality

All information relating to patients and staff gained through your employment and after leaving employment with Brownlow Health is confidential.

Disclosure to any unauthorised person is a serious disciplinary offence or may result in litigation

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