At a Glance
- Tasks: Support medical students and coordinate educational programmes at a leading NHS Trust.
- Company: Join Chelsea and Westminster Hospital NHS Foundation Trust, a top-performing healthcare provider.
- Benefits: Gain valuable experience, work in a dynamic environment, and contribute to student success.
- Other info: Diverse workplace committed to sustainability and equal opportunities.
- Why this job: Make a real impact on future healthcare professionals while developing your administrative skills.
- Qualifications: Strong communication skills and a passion for education are essential.
The predicted salary is between 22703 - 27749 £ per year.
Undergraduate Admin Assistant | Chelsea and Westminster Hospital NHS Foundation Trust
Company
Company: Chelsea and Westminster Hospital NHS Foundation Trust
To support undergraduate medical students (Years 1,2,3,5 and 6 of MBBS Course) and provide administrative support to the Undergraduate Teaching Co-ordinator and Director of Clinical Studies (DCS).
The post holder will be responsible for organising, servicing and communicating with students at all levels.
They will be in regular contact with senior medical staff at the West Middlesex University Hospital site of Chelsea and Westminster NHS Trust and the Faculty of Medicine at the School of Medicine, Imperial College London.
The post holder will also be required to cover for the Undergraduate Teaching Co-ordinator (TCO) with all student enquiries, teaching sessions and the day to day running of the Undergraduate Office.
They will also assist in the implementation of courses, teaching programmes and timetables as required.
The post holder will be expected to represent the Trust at any external meetings or events that the TCO is unable to attend.
In person interviews will be held on 17th September 2026
Coordinate and administer undergraduate medical education programmes, ensuring the effective delivery of student inductions, placements, teaching, examinations and electives.
Maintain accurate student records, databases, timetables and reporting information on Med Learn and other systems.
Prepare and distribute induction materials, manage student ID cards and deposits, and support placement allocations.
Provide administrative support for teaching programmes by maintaining timetables, monitoring attendance, booking teaching rooms, communicating with students and educators, processing student absence notifications, and supporting feedback and recognition initiatives.
Support the planning and delivery of undergraduate assessments and examinations, including OSCEs, mock examinations and quality improvement projects, preparing examination materials and coordinating venues and logistics.
Coordinate incoming elective placements, processing applications, responding to enquiries, maintaining placement records, organising inductions and managing associated financial administration.
Provide administrative support for Physician Associate student placements, including allocations, student communications, ID cards, permits and financial records.
Our Trust is one of England's top-performing and safest trusts.
We operate two main acute hospital sites—Chelsea and Westminster Hospital and West Middlesex University Hospital—along with award-winning clinics across North West London.
Our nearly 7,500 staff care for a diverse population of 1.5m, providing full clinical services including maternity, A&E and children’s services, plus specialist HIV and sexual health care.
The CQC rates us Good in safety, effectiveness, care and responsiveness, and Outstanding in leadership and resource use.
We continually invest in our facilities, including a £30m expansion of critical care at Chelsea and an £80m Ambulatory Diagnostic Centre at West Mid.
We are delivering sustainable healthcare through our Green Plan.
In line with Greener NHS ambitions, we aim for net zero carbon emissions by 2045.
Achieving this requires collective effort.
We encourage staff to reduce their impact on carbon, waste and pollution wherever possible.
Every action counts to create a healthier, more sustainable future.
We are committed to equal opportunities and believe diversity drives innovation and excellence.
We welcome applications from the global majority, veterans and underrepresented communities, valuing the perspectives they bring.
- Communication and Working Relationships
- Medical students and Physician Associate students.
- Consultants, Clinical Supervisors and Educational Supervisors.
- Teaching Fellows and Firm Leads.
- Imperial College London and partner universities.
- Incoming elective students and external placement providers.
- Undergraduate and Postgraduate Medical Education teams.
- Trust managers and administrative colleagues.
- External organisations, award bodies and education partners.
- General Responsibilities
The postholder will
- Maintain confidentiality and comply with information governance requirements.
- Ensure compliance with Trust policies, procedures and statutory obligations.
- Use initiative to resolve routine issues and support service improvement.
- Maintain accurate records and databases.
- Promote equality, diversity and inclusion in all aspects of work.
- Deliver a professional, responsive and high-quality service to all users of the Education Centre.
- Undertake any other duties commensurate with the grade of the post and in line with service requirements.
This role is pivotal in ensuring the smooth coordination of undergraduate medical education activities and contributing to an excellent educational experience for students, clinical educators and partner organisations.
- Chelsea and Westminster Hospital NHS Foundation Trust
- Chelsea and Westminster Hospital NHS Foundation Trust
- #J-18808-Ljbffr
Undergraduate Admin Assistant | Chelsea and Westminster Hospital NHS Foundation Trust in Isleworth employer: Allscreens Nationwide Ltd
Allscreens Nationwide Ltd is an exceptional employer, offering a supportive and inclusive work culture that prioritises the wellbeing of both employees and the individuals they serve. With a strong focus on professional development, team leaders are encouraged to grow their skills in a dynamic environment while making a meaningful impact in the lives of adults with learning disabilities. Located in Leicester, the company provides a unique opportunity to be part of a dedicated team committed to delivering high-quality, person-centred care.
StudySmarter Expert Advice🤫
We think this is how you could land Undergraduate Admin Assistant | Chelsea and Westminster Hospital NHS Foundation Trust in Isleworth
✨Get Involved with Local Health Initiatives
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We think you need these skills to ace Undergraduate Admin Assistant | Chelsea and Westminster Hospital NHS Foundation Trust in Isleworth
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
