At a Glance
- Tasks: Provide essential admin support and manage patient records in a busy healthcare environment.
- Company: Join Sussex Community NHS Foundation Trust, a leading provider of community health services.
- Benefits: Flexible working hours, excellent training opportunities, and a supportive team culture.
- Other info: Inclusive workplace that values diversity and supports personal growth.
- Why this job: Make a real difference in the community while developing your skills in a rewarding role.
- Qualifications: Strong organisational and communication skills; previous admin experience is a plus.
The predicted salary is between 18900 - 23100 £ per year.
The Child Development Centre in Haywards Heath is seeking a part‑time Secretary/Administrator to work 25 hours per week. The role includes covering reception on Fridays from 9am to 3:30pm, with the remaining 19 hours offered flexibly for the right candidate.
We are looking for someone who is professional, reliable, flexible and enthusiastic, with strong organisational skills and excellent communication abilities. You will be a key point of contact for patients, colleagues and external stakeholders, providing a supportive and efficient response to a wide range of queries. The role also involves supporting clinicians with their caseloads, ensuring patient records are accurately maintained, up to date and secure.
If you are a team‑player who enjoys working in a busy, supportive environment and takes pride in delivering high‑quality administrative support, we would love to hear from you.
Please note: Due to recent changes in UK immigration and visa rules, this role may not be eligible for Skilled Worker visa sponsorship. Applicants who do not currently have the right to work in the UK may not be considered. Candidates requiring sponsorship should review the eligibility criteria on the gov.uk website before applying to assess their eligibility for a Certificate of Sponsorship for this role.
The successful candidate will be responsible for undertaking a wide range of secretarial and administrative duties. Duties can include but are not limited to:
- Processing of information (electronic and hard copy) in a timely manner
- Liaising with team members to organise appointments
- Ensuring appointments are booked and processed effectively and managing diaries
- Liaising with external agencies as necessary
- Typing letters, reports and documentation as required
- Managing all enquiries in an effective manner
- Supporting all clinical staff with general administrative tasks as requested
We are the main provider of NHS community services across East and West Sussex, with 6,000 staff serving 1.3 million people. We deliver essential care to adults and children, helping them manage their health, avoid hospital admissions, and reduce hospital stays.
Our Trust vision is to provide excellent care at the heart of the community. We offer opportunities across medical, clinical, support, and corporate services.
Why work for us?
- Positive 2024 NHS Staff Survey results, highlighting compassionate leadership and wellbeing
- Varied environments: community hospitals, patients’ homes, and bases across Sussex
- Flexible working options: part-time, flexi-time, annualised hours, and flexi-retirement
- Excellent training, development, and research opportunities
- Accredited Living Wage Employer, we ensure fair pay for all our staff
- Cost-effective workplace nurseries in Crawley, Hove, and Brighton
- Active EMBRACE, Disability & Wellbeing, LGBTQIA+, and Religion & Belief networks
- Level 3 Disability Confident Leader and Veteran Aware Trust
Our values—Compassionate Care, Working Together, Achieving Ambitions, Delivering Excellence—guide everything we do. We embrace diversity and encourage applications from all backgrounds, particularly from ethnically diverse, disabled, and LGBTQIA+ individuals. We aim to create an inclusive environment and support reasonable adjustments during recruitment.
This post may close early if sufficient applications are received.
Key responsibilities include:
- Undertaking general administrative duties as required, to enable the efficient running of the Child Development Centre
- Working with administration colleagues in the Child Development Centre to provide necessary cover for annual leave and sick leave
- Supporting Voluntary staff to fully understand any requests that they have been asked to undertake
- Reporting problems as they arise, solving them if possible/appropriate
- Using and maintaining resources efficiently and effectively, reporting damaged and faulty equipment when identified
- Ordering general stationery and office supplies as required
- Providing administrative support which will include managing diaries, typing correspondence, telephone calls, post, test results, typing minutes, booking and outgoing appointments and processing any follow-up tasks
- Supporting Administration Assistants as required
- Accurately documenting messages, distributing as appropriate and following up where necessary
- Prioritising own workload, ensuring urgent correspondence is typed first according to urgency and departmental guidelines
Please see full job description for further details.
Administrator/Secretary Support | Sussex Community NHS Foundation Trust in Haywards Heath employer: Allscreens Nationwide Ltd
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