At a Glance
- Tasks: Provide essential admin support to a multi-disciplinary team in a healthcare setting.
- Company: Join Essex Partnership University NHS Foundation Trust, a leader in mental health services.
- Benefits: Enjoy 27 days holiday, excellent pension, and staff discounts.
- Other info: Flexible working options and opportunities for career growth.
- Why this job: Make a real difference in patient care while developing your skills in a supportive environment.
- Qualifications: Strong organisational skills and a passion for helping others.
The predicted salary is between 25760 - 27476 £ per year.
Team Secretary | Essex Partnership University NHS Foundation Trust
Company
Company: Essex Partnership NHS Foundation Trust
Essex STa RS is a specialist treatment, prescribing and recovery service for patients with drug and alcohol dependency issues.
The service offers opiate substitute prescribing programmes and alcohol detoxification.
We work in partnership with other organisations that provide psychosocial and recovery support.
You will be responsible for providing effective clinical and non-clinical administrative support within the service for the multi-disciplinary teams.
To work as an integral part of the team supporting the delivery of all aspects of patient care.
You will be expected to work with key partner organisations, service users, clinicians and other practitioners within the service.
- Maintain the service user database on a daily basis
- Arrange clinic appointments for the service and send out appointment letters as appropriate and record onto Theseus
- Record all service user outcomes on to Theseus
- Organise / attend service meetings, taking appropriate minutes
- Ensure actions from service meetings are duly circulated and followed up
- Responsible for recording assessments and reviews onto Theseus and alerting the service of reviews due, ensuring relevant documentation is available
- Send letters to service users, GP’s and other agencies and record appropriately onto Theseus
- Provide collective and where required individual secretarial support to the servi Open, sort and distribute incoming mail / emails and action as appropriate
- Deal with outgoing mail / emails as appropriate
- Receive telephone calls / take messages and pass on or deal with if appropriate
- Undertaking filing duties and ensure filing systems are maintained
- Coordinate and arrange meetings for the Team, taking appropriate minutes
- Undertake all scanning / photocopying requests from the team
- Cover colleagues during periods of leave
- Handling of petty cash
- Take part in service development and review
Valuing you. Recognising your dedication. At EPUT, we look after you.
- Receive supervision and support to help you fulfil your potential.
- Join an inclusive EPUT community and connect with others through engagement events and equality or champion networks.
- If you need help, we provide mental health and wellbeing services, occupational health advice and counselling.
- 27 days holiday, plus bank holidays, rising to 33 days after 10 years’ service.
- Excellent pension of up to 14.5% of your pensionable pay.
- Staff discounts include Blue Light Card, NHS discount offers, and staff benefits.
- £8K relocation package if you move to Essex to join us
- Season ticket loans are interest‑free to cover the cost of travelling to and from work via tram, rail, or bus.
- Work that wraps around your needs
- Job share: Applications for job shares are welcomed.
KEY RESPONSIBILITIES CLINICAL
Please note that this role outline serves to provide an illustrative example of the dutiesand responsibilities you may be expected to undertake during the course of your normal duties.
Itis not an exhaustive list and you will therefore be required to undertake other responsibilitiesand duties that are considered to be commensurate with theband.
- Maintain the service user database on a daily basis
- Arrange clinic appointments for the service and send out appointment letters as appropriate and record onto Theseus
- Record all service user outcomes on to Theseus
- Organise / attend service meetings, taking appropriate minutes
- Ensure actions from service meetings are duly circulated and followed up
- Responsible for recording assessments and reviews onto Theseus and alerting the service of reviews due, ensuring relevant documentation is available
- Send letters to service users, GP’s and other agencies and record appropriately onto Theseus
- Provide collective and where required individual secretarial support to the service
KEY RESPONSIBILITIES NON-CLINICAL
- Open, sort and distribute incoming mail / emails and action as appropriate
- Deal with outgoing mail / emails as appropriate
- Receive telephone calls / take messages and pass on or deal with if appropriate
- Undertaking filing duties and ensure filing systems are maintained
- Coordinate and arrange meetings for the Team, taking appropriate minutes
- Undertake all scanning / photocopying requests from the team
- Cover colleagues during periods of leave
- Handling of petty cash
- Take part in service development and review
- Ensure the service meets the agreed performance/contractual targets and adheres to local and government initiatives
- This advert closes on Thursday 27 Aug 2026
- #J-18808-Ljbffr
Team Secretary | Essex Partnership University NHS Foundation Trust in Harlow employer: Allscreens Nationwide Ltd
Allscreens Nationwide is an exceptional employer, offering a supportive team culture where employees are valued and encouraged to thrive. With access to state-of-the-art training facilities and opportunities for career progression, our Automotive Glazing Technicians in Birmingham can expect not only competitive bonuses but also the chance to work with the latest technology in the industry. Join us and be part of a company that prioritises both employee well-being and customer satisfaction.
StudySmarter Expert Advice🤫
We think this is how you could land Team Secretary | Essex Partnership University NHS Foundation Trust in Harlow
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Allscreens Nationwide Ltd.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Allscreens Nationwide Ltd.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Allscreens Nationwide Ltd, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Team Secretary | Essex Partnership University NHS Foundation Trust in Harlow
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
