At a Glance
- Tasks: Provide essential secretarial and administrative support to the Gastroenterology team.
- Company: Join the compassionate team at Blackpool Teaching Hospitals NHS Foundation Trust.
- Benefits: Make a difference in patient care while enjoying a supportive work environment.
- Other info: Great career growth opportunities in a vibrant area.
- Why this job: Be part of a community that values innovation and continuous learning.
- Qualifications: Strong organisational, communication, and IT skills are essential.
The predicted salary is between 37035 - 45265 £ per year.
Gastroenterology - Medical Secretary | Blackpool Teaching Hospitals NHS Foundation Trust
Company
Company: Blackpool Teaching Hospitals NHS Foundation Trust
We have an exciting opportunity that has come up in the Gastroenterology Administrative Department.
We are looking for a dedicated and enthusiastic individual to join us as a Gastro Secretary.
There is no sponsorship for this role. This role may close early due to popularity.
The role of the Medical Secretary is to provide a comprehensive secretarial, administration and information service to the Consultants in respect of their NHS work and to the supporting medical team.
The role comprises a wide range of specific duties and requires competence in word processing, keyboard skills, audio-typing, data processing, information technology, communication and organisational skills.
An essential part of the role is the ability to manage and prioritise own workload without direct supervision.
A Secretary in the NHS plays a vital role in ensuring the smooth and efficient operation of the department.
They are responsible for a wide range of administrative and clerical tasks that support the team and contribute to the overall patient care experience.
Key responsibilities include managing consultant clinics, coordinating clinic schedules, and ensuring that all necessary documentation is accurately maintained and readily available.
They also handle patient enquiries, provide information and support to patients and their families, and liaise with other healthcare professionals to facilitate effective communication and collaboration.
Additionally, the Secretary is responsible for maintaining patient records, ensuring that all data is up-to-date and securely stored.
They may also be involved in preparing and distributing correspondence, reports, and other important documents related to patient care and surgical procedures.
Effective organisational and communication skills are essential for this role, as well as a keen attention to detail and the ability to work under pressure.
The Secretary must be able to prioritise tasks and manage their time effectively to ensure that all responsibilities are completed in a timely and efficient manner.
If you’re considering a career at Blackpool Teaching Hospitals, you’re in for a rewarding experience like no other.
Our hospital is not only a place where you can grow professionally, but it’s also a community where you can make a real difference in people’s lives every day.
We are committed to providing the highest standard of care to our patients, and we take great pride in our compassionate and dedicated staff.
You’ll be joining a team that values innovation, continuous learning, and collaboration.
Moreover, Blackpool is a vibrant area with a strong sense of community, offering a great quality of life outside of work.
Whether you’re a seasoned professional or just starting your career, there’s a place for you here at Blackpool Teaching Hospitals where your skills and passion can truly shine.
- Audio type written reports and correspondence, using word processing packages, for the Consultants and their teams.
These may include outpatient reports, discharge summaries, operation notes and other relevant clinical and non-clinical correspondence.
- Compose, as required, non-routine letters requiring tact, sympathy and understanding, on behalf of the Consultant or medical staff.
- Where appropriate, ensure operation note templates are set up on the word processing system for the Consultant in preparation for his/her completion at the time of the patients’ surgical procedures.
- Following authorisation by the clinician, ensure that clinic and discharge correspondence to GP’s and/or other Consultants are dispatched promptly and efficiently.
- Following authorisation by the clinician, ensure correspondence to patients is dispatched promptly and efficiently.
- Check all outgoing correspondence ensuring any instructions in the correspondence are carried out.
These may include arranging outpatient clinic appointments, further investigations or surgical procedures.
Dispatch the relevant investigation/operation request forms to the appropriate departments once completed by the Consultant or a member of the medical staff.
- Take the necessary action as instructed by the Consultant with regards to patients who fail to attend clinic appointments, investigations or inpatient procedures.
- Open and prioritise incoming correspondence (which is often of a highly sensitive and confidential nature) on behalf of the Consultant, ensuring that urgent correspondence receives prompt attention.
In the Consultant’s absence, the Medical Secretary is responsible for ascertaining which correspondence requires referral to an appropriate clinician for urgent attention.
- Manages patients’ investigation results.
Check all incoming laboratory/radiology results, ensuring that abnormal results are communicated promptly to the appropriate clinician.
Ensure all reports are seen and signed by the clinician prior to filing in case notes.
Retrieve investigation results and reports from the Pathology, Radiology (PACS) and ADAMS systems, where applicable.
Be responsible for chasing up any missing results.
- Receive, manage and prioritise telephone and personal enquiries, complaints, messages and information from patients, relatives, GP’s, Consultants and other medical staff and external organisations on behalf of the Consultant and medical team.
Deal with enquiries relating to the medical and social welfare of patients and relatives in a sensitive manner, referring to medical staff or other healthcare professionals where appropriate.
When responding to enquiries, ensure that relevant guidelines or protocols are followed.
Please see the attached Job Description & Person Specification for further information, and before applying for the position.
- This advert closes on Monday 31 Aug 2026
- Blackpool Teaching Hospitals NHS Foundation Trust
- Blackpool Teaching Hospitals NHS Foundation Trust
- #J-18808-Ljbffr
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We think you need these skills to ace Gastroenterology - Medical Secretary | Blackpool Teaching Hospitals NHS Foundation Trust
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Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
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In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
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Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
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