At a Glance
- Tasks: Manage digital health records and ensure clinicians have accurate information for patient appointments.
- Company: Join the East Sussex Healthcare NHS Trust, a leader in healthcare innovation.
- Benefits: Enjoy staff development, NHS pension scheme, onsite nurseries, and psychological support.
- Other info: Onsite parking available and excellent career growth opportunities.
- Why this job: Make a real difference in patient care while working in a dynamic healthcare environment.
- Qualifications: Organised, digitally fluent, and proactive individuals are encouraged to apply.
The predicted salary is between 38368 - 46894 £ per year.
Digital Health Records Administration Assistant | East Sussex Healthcare NHS Trust
We are looking for a methodical and Digitally fluent Digital Health Records Clerk to join our Digital Health Records team.
In this role, you will be responsible for preparing and managing digital health records to ensure clinicians have accurate, up-to-date information ready for outpatient appointments.
Your work will directly support the delivery of safe, efficient, and high-quality care.
You will need to be a highly organised and self-motivated individual with a proactive, can-do attitude, committed to delivering a high-quality digital patient record within the fast-paced and changing environment of Digital Health Records and Clinic Preparation.
Responsibilities
- Review upcoming clinic schedules and prepare day forward packs (DFPs) from the electronic patient record systems.
- Ensure all relevant documents have been correctly uploaded e. g. referrals, Clinical Summaries or previous clinical correspondence.
- Flag missing or incomplete information and follow up with appropriate departments
- Maintain confidentiality and comply with data protection regulations (e. g., GDPR)
- Collaborate with clinical and administrative staff to streamline patient flow
- Support digital record audits and quality improvement initiatives
- Prepare physical health records for scanning, including sorting, removing staples, and categorising documents.
- Support the flow of incoming and outgoing Inpatient and Outpatient day forward packs
Potential applicants should ensure they evidence the skills listed above in their application.
- A wide range of staff benefits are available to our staff including
- staff development
- enrolment in the NHS pension scheme
- auto-enrolment to our Temporary Workforce Service
- access to onsite nurseries
- staff restaurants and accommodation.
In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme.
Onsite parking is available from only £50 a year.
Statement on the Use of AI
We value the individuality that each candidate brings to the application process.
While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us.
We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.
Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.
We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application.
Over reliance on AI-generated content may diminish your chance of success.
Please refer to the job description attached.
- This advert closes on Friday 31 Jul 2026
- #J-18808-Ljbffr
Digital Health Records Administration Assistant | East Sussex Healthcare NHS Trust employer: Allscreens Nationwide Ltd
Allscreens Nationwide is an exceptional employer, offering a supportive team culture where employees are valued and encouraged to thrive. With access to state-of-the-art training facilities and opportunities for career progression, our Automotive Glazing Technicians in Birmingham can expect not only competitive bonuses but also the chance to work with the latest technology in the industry. Join us and be part of a company that prioritises both employee well-being and customer satisfaction.
StudySmarter Expert Advice🤫
We think this is how you could land Digital Health Records Administration Assistant | East Sussex Healthcare NHS Trust
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Allscreens Nationwide Ltd.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Allscreens Nationwide Ltd.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Allscreens Nationwide Ltd, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Digital Health Records Administration Assistant | East Sussex Healthcare NHS Trust
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
