At a Glance
- Tasks: Provide top-notch administrative support to senior nursing staff and manage complex schedules.
- Company: Join the University Hospitals Coventry and Warwickshire NHS Trust, a leading healthcare provider.
- Benefits: Enjoy a supportive work environment with opportunities for professional growth and development.
- Other info: Flexible working hours and a commitment to diversity and inclusion.
- Why this job: Be part of a passionate team making a real difference in patient care.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
The predicted salary is between 37035 - 45265 £ per year.
Working Pattern: Monday to Friday between 08:00 - 17:00
Service: Core Services
We are looking to appoint a motivated and enthusiastic person who has excellent personal assistant, organisational, advanced administrative and interpersonal skills, with a high level knowledge of Microsoft Office software such as Outlook, Word, Excel. The individual should be able to work with IT systems and simple data.
The main requirements of the role will be to ensure the delivery of a comprehensive, high quality secretarial and advanced administrative service to the Deputy Chief Nursing Officers. This should include (but not exhaustive) complex diary management, meeting coordination and associated formal minute taking, typing/word processing of letters, reports, and other correspondences.
The individual should have excellent interpersonal skills with the ability to communicate complex, sensitive information with a range of staff internally and externally. Essential educational, skills, knowledge and experience requirements are detailed in the Job Description and Person Specification. This is a very busy role and the successful candidate will need to be able to work without direct supervision to meet challenging demands and should be able to evidence their experience of working in a similar role.
This role is for 37.5 hours per week, working Monday-Friday.
The post holder will provide comprehensive personal assistance to the Deputy Chief Nursing Officer (DCNO) and Director of Nursing by providing comprehensive and confidential patient-centred administration and secretarial service in accordance with Departmental, Trust and National standards, policies and procedures.
The skills required include the ability to be confidential, timely and organised, scheduling diaries, meetings etc. Have an excellent telephone manner as well as being a good communicator, friendly, calm and efficient. To maintain patient/staff confidentiality and adhere to and be aware of the implications of the Data Protection Act (1998) and Caldicott Principles (1997).
To co-ordinate information and reporting processes, monitor audits and action plans within the DCNO portfolio.
University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK. We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do. Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.
We are proud to be recognised as a Pathway to Excellence designated organisation. By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.
The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.
- Manage the Deputy Chief Nursing Officers commitments
- Liaising with Trust staff and other senior professionals internally and externally to the Trust
- To act as a point of contact to ensure all enquiries are managed and successfully resolved
- To ensure all documentation is up-to-date, accurate, and professional in presentation
- To implement and maintain an efficient, systematic office management procedures
- HR / Recruitment / Agency matters to include dealing with confidential matters on behalf of Corporate Nursing
- To continually contribute to patient and business improvement Agendas
- Support the Deputy Chief Nursing Officers in facilitation of a wide range of matters
Please be advised that sponsorship is not eligible for this post. This advert closes on Sunday 23 Aug 2026.
Personal Assistant | University Hospitals Coventry and Warwickshire NHS Trust employer: Allscreens Nationwide Ltd
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StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant | University Hospitals Coventry and Warwickshire NHS Trust
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Allscreens Nationwide Ltd.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Allscreens Nationwide Ltd.
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We think you need these skills to ace Personal Assistant | University Hospitals Coventry and Warwickshire NHS Trust
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
