At a Glance
- Tasks: Enhance clinical quality and patient safety through data management and reporting.
- Company: Join the University Hospitals Bristol and Weston NHS Foundation Trust, a leader in healthcare.
- Benefits: Gain valuable experience, competitive salary, and opportunities for professional growth.
- Other info: Dynamic team environment with a focus on continuous improvement and innovation.
- Why this job: Make a real difference in patient safety and quality of care.
- Qualifications: Strong data management skills and a passion for healthcare improvement.
The predicted salary is between 40500 - 49500 £ per year.
To enhance the clinical quality and patient safety intelligence by managing, processing and presenting data that supports the delivery of the Clinical Governance and Patient Safety framework.
To provide comprehensive administrative and data management support to the Patient Safety and Quality Team, enabling effective reporting, decision-making, and continuous improvement across the organisation.
To deliver specific service support to the Head of Clinical Governance and Quality, Patient Safety and Quality Team, Infection Prevention Control and the Director of Clinical Services and Family Support, including In Phase system oversight.
- Data Management and Preparation
- Maintain and update clinical governance datasets to support service monitoring and improvement.
- Prepare and present data for dashboards, reports, and governance meetings, ensuring clarity and accuracy.
- Undertake data cleansing, validation, and processing in line with GDPR and NHS data protection standards.
- Contribute to the development of data collection tools and reporting methodologies to enhance quality and efficiency.
- Support the ongoing development and presentation of governance data.
- Clinical Incident, Patient Feedback and In Phase System Oversight
- Manage clinical incidents on In Phase, providing daily support to the Patient Safety and Quality Team, clinical managers and wider organisation.
- Maintain clinical modules on In Phase to support quality analysis and governance reporting.
- Maintain expert knowledge of In Phase clinical modules relevant to the Patient Safety and Quality Team, staying up to date with system developments, best practices, and organisational requirements to ensure optimal use and support.
- Ensuring timely and accurate logging of clinical incidents and feedback.
- Support clinical teams and managers in the use of clinical modules on In Phase, offering guidance and troubleshooting as needed.
- Ensure incidents submitted to LFPSE are complete and accurate, liaising with external providers where required.
- Liaise with In Phase developers/staff regarding system upgrades, changes and downtime, ensuring timely communication across the organisation.
- Receive, review and upload service user feedback to In Phase, ensuring timely and accurate recording.
- Monitor complaint response timeliness and escalate overdue actions appropriately.
- Reporting and Analysis
- Collaborate with stakeholders to define reporting requirements and deliver timely, insightful outputs.
- Produce and disseminate monthly, quarterly and annual reports.
- Present written data clearly and confidently.
- Database and Information Governance
- Ensure all data storage and handling complies with GDPR, NHS Digital Standards and local IT policies.
- Maintain a centralised data and documents repository for the Patient Safety and Quality Team, ensuring accessibility and version control.
- Administrative and Team Support
- Act as a point of contact for the Patient Safety and Quality Team and provide general administrative support.
- Coordinate meetings, manage diaries, take minutes, and draft correspondence as required.
- Assist in the production of internal communications, presentations and promotional material.
- Review and ensure administrative systems and processes are efficient and fit for purpose, suggesting and implementing improvements to support the Patient Safety and Quality Teams operations.
- General Responsibilities
- Uphold high standards of accuracy, confidentiality and professionalism in all aspects of work.
- Participate actively in team meetings, personal development reviews and organisational initiatives.
- Contribute to continuous improvement efforts, identifying and implementing process enhancements.
- Supporting training or awareness initiatives around governance themes.
- Encouraging teams to engage with governance processes (e. g., incident reporting).
- Support the administration function for the Accountable Officer and CQC Registered Manager roles, including maintaining accurate records, coordinating documentation and assisting with governance and regulatory requirements as required.
- University Hospitals Bristol and Weston NHS Foundation Trust
- #J-18808-Ljbffr
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StudySmarter Expert Advice🤫
We think this is how you could land Clinical Governance and Data Officer
✨Get Involved with Local Health Initiatives
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Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
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We think you need these skills to ace Clinical Governance and Data Officer
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
