At a Glance
- Tasks: Provide reception cover and administrative support in a dynamic office environment.
- Company: Join a supportive team that values collaboration and growth.
- Benefits: Flexible hours, hands-on experience, and opportunities for skill development.
- Other info: Perfect for students looking to balance work with studies.
- Why this job: Gain valuable experience while making a difference in a busy office.
- Qualifications: Strong communication skills and a friendly attitude are essential.
The predicted salary is between 11.7 - 14.3 £ per hour.
Hours
Monday to Friday 1.00pm - 5pm (20 hours)
Must be able to provide full time cover during receptionists holiday.
Job purpose
To provide reception cover and administrative support.
Key responsibilities and accountabilities
- Reception – tasks shared with Receptionist
- 1. Putting calls through to relevant person or taking messages as appropriate.
- 2. Dealing with visitors.
- 3. Date stamping hand delivered post for distribution.
- 4. Sorting incoming faxes for distribution and notifying staff when a fax has arrived.
- 5. Making appointments when secretaries are not available.
- 6. Forward details of voicemail messages to the appropriate recipient.
- 7. Maintain reception area, library and interview room. Keep tidy including restocking of marketing material when necessary.
- 1. Preparing the post to be sent out.
- 2. Taking Recorded Delivery mail to the Post Office and delivering hand deliveries in the town when required.
- File Storage and Retrieval
- 1. Preparing files for storage and retrieving stored files and updating the computer system.
- Deeds
- 1. Maintaining, storing and retrieving deeds from store.
- 2. Scheduling, inputting and maintaining the database for the deeds on the computer system.
- Other Duties
- 1. Making refreshments for visitors or meetings as requested.
- 2. Shredding of confidential documents as and when requested including recording of destruction.
- 3. Purchasing items for the office such as milk and weekly papers.
- 4. Bind documents and plans on request.
- 6. Carrying out all other general reception duties.
- 7. When covering in Reception for the sickness or holiday leave of the main receptionist, carrying out all the duties normally carried out by that person.
- 8. Produce rota for reception cover when required.
- 9. General filing, photocopying, scanning and other duties as required by other members of staff.
- 10. Administrative tasks as required by Office Manager/Fee Earners and Partners.
- 11. Setting up for variety of meetings providing seating or refreshments, flip charts etc as requested.
- 12. Fire safety checks
- 13. Supporting other departments as and when required.
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Receptionist/clerical assistant in Chippenham employer: Allscreens Nationwide Ltd
Allscreens Nationwide is an exceptional employer, offering a supportive team culture where employees are valued and encouraged to thrive. With access to state-of-the-art training facilities and opportunities for career progression, our Automotive Glazing Technicians in Birmingham can expect not only competitive bonuses but also the chance to work with the latest technology in the industry. Join us and be part of a company that prioritises both employee well-being and customer satisfaction.
