At a Glance
- Tasks: Support the Safeguarding Team in delivering vital health services and managing sensitive information.
- Company: Join the Essex Integrated Care Board, a key player in health commissioning.
- Benefits: Gain valuable experience, develop skills, and contribute to community health improvements.
- Other info: Flexible role with opportunities for professional growth and collaboration across health sectors.
- Why this job: Make a real difference in safeguarding vulnerable individuals while working in a dynamic environment.
- Qualifications: Experience in administration and strong communication skills are essential.
The predicted salary is between 26159 - 31972 £ per year.
The Essex Integrated Care Board (ICB) is a new organisation formed through the consolidation of three ICB areas in response to the NHS's ambition to deliver a more streamlined, strategic and cost-effective model of health commissioning. The ICB will oversee the commissioning of care for the approximately 2 million people who live in Essex.
NHS Essex ICB currently has an exciting opportunity for an experienced administrator to join the ICB Safeguarding Team. The team leads the strategic health response to safeguarding across Southend, Essex and Thurrock, supporting the delivery of the statutory safeguarding responsibilities for children, young people and adults at risk across the Integrated Care System. The role supports Designated and Named Safeguarding Professionals and acts as a first point of contact for internal and external safeguarding enquiries, working closely with partner agencies and health providers. The post holder will handle highly sensitive information and must demonstrate professionalism, discretion and initiative at all times.
As the ICB transitions to become a leaner, more focused strategic commissioning organisation, the post holder will be expected to support the safeguarding team in delivering on the three fundamental shifts set out in the NHS 10-year plan:
- From Treatment to Prevention: Embedding preventative, personalised and population-based approaches to commissioning.
- From Hospital to Community: Championing care model redesign that supports community and neighbourhood health.
- From Analogue to Digital: Enabling clinically driven transformation through digital innovation, data analytics and evidence-based improvement.
KEY DUTIES AND RESPONSIBILITIES
- Policy and service development: Support implementation of policy and/or service developments related to the safeguarding team. Support team to ensure compliance with relevant ICB policies. Completes surveys or evaluations to support project delivery.
- Strategy and analysis: Helps develop reports relating to safeguarding drawing on data, that can be used to inform decision making and delivery.
- Planning and organisation: Support development and delivery of project plans relating to safeguarding, helping develop effective arrangements to support governance, risk management, escalations and reporting. Support coordination of meetings and events to support delivery of project plans. Capturing effective minutes, actions and decisions from meetings and events. Manage competing priorities, prioritising own resources to effectively deliver agreed tasks or projects. Ensure accurate reporting and records management.
- Communications and Partnerships: Work collaboratively, modelling inclusive, respectful and compassionate behaviours. Supports development of high quality written and verbal briefings. Regular use of email and phone communications to deliver administrative tasks. Build strong, trust-based relationships across the team and ICB as needed. Work effectively in multi-disciplinary teams to help deliver agreed projects/manage directorate. Effective management of complex, sensitive and challenging information.
- Financial and resource management: Supports administration for the procurement of relevant services if required. Supports management of invoices.
- Team management and capability building: Work as an effective team member, undertaking training as required. Support the effective transition of relevant functions to new portfolios within or beyond the ICB to support the new NHS operating model, in line with the requirements of the Model ICB Blueprint. Work collaboratively with system partners. Maintain a focus on quality and safety. Supporting effective Information Asset Management for the team.
- Other: Primarily desk-based work that requires use of visual display units, focused concentration and frequent participation in online or in person meetings. Able to use software required to develop reports, including ability to deliver high quality documents through Microsoft suite (Word, PowerPoint, Excel). The post holder will routinely encounter distressing and sensitive safeguarding information, including abuse, neglect and harm, and must be able to work professionally and resiliently in a demanding environment.
- Flexibility and evolving responsibilities: As the ICB continues to evolve, portfolios may be subject to change to reflect the needs of the organisation, the health and care system and national policy direction. This may include adjustments to areas of responsibility or realignment of reporting structures.
KEY RELATIONSHIPS
The post holder will need to build constructive relationships with partners from across the health and care system. Key relationships will be with:
- Team members
- Nursing and Quality Team
- All Age Continuing Care (AACC)
- Care Education Treatment Review Team (CETR)
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StudySmarter Expert Advice🤫
We think this is how you could land Safeguarding Team Administrator - Band 4 in Chelmsford
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We think you need these skills to ace Safeguarding Team Administrator - Band 4 in Chelmsford
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
