Gastroenterology - Medical Secretary | Blackpool Teaching Hospitals NHS Foundation Trust in Burnley

We have an exciting opportunity that has come up in the Gastroenterology Administrative Department. We are looking for a dedicated and enthusiastic individual to join us as a Gastro Secretary. There is no sponsorship for this role. This role may close early due to popularity.

The role of the Medical Secretary is to provide a comprehensive secretarial, administration and information service to the Consultants in respect of their NHS work and to the supporting medical team. The role comprises a wide range of specific duties and requires competence in word processing, keyboard skills, audio-typing, data processing, information technology, communication and organisational skills. An essential part of the role is the ability to manage and prioritise own workload without direct supervision.

A Secretary in the NHS plays a vital role in ensuring the smooth and efficient operation of the department. They are responsible for a wide range of administrative and clerical tasks that support the team and contribute to the overall patient care experience. Key responsibilities include:

• Managing consultant clinics
• Coordinating clinic schedules
• Ensuring that all necessary documentation is accurately maintained and readily available
• Handling patient enquiries
• Providing information and support to patients and their families
• Liaising with other healthcare professionals to facilitate effective communication and collaboration

Additionally, the Secretary is responsible for maintaining patient records, ensuring that all data is up-to-date and securely stored. They may also be involved in preparing and distributing correspondence, reports, and other important documents related to patient care and surgical procedures.

Effective organisational and communication skills are essential for this role, as well as a keen attention to detail and the ability to work under pressure. The Secretary must be able to prioritise tasks and manage their time effectively to ensure that all responsibilities are completed in a timely and efficient manner.

If you’re considering a career at Blackpool Teaching Hospitals, you’re in for a rewarding experience like no other. Our hospital is not only a place where you can grow professionally, but it’s also a community where you can make a real difference in people’s lives every day. We are committed to providing the highest standard of care to our patients, and we take great pride in our compassionate and dedicated staff. You’ll be joining a team that values innovation, continuous learning, and collaboration. Moreover, Blackpool is a vibrant area with a strong sense of community, offering a great quality of life outside of work. Whether you’re a seasoned professional or just starting your career, there’s a place for you here at Blackpool Teaching Hospitals where your skills and passion can truly shine.

Key tasks include:

• Audio type written reports and correspondence, using word processing packages, for the Consultants and their teams. These may include outpatient reports, discharge summaries, operation notes and other relevant clinical and non-clinical correspondence.
• Compose, as required, non-routine letters requiring tact, sympathy and understanding, on behalf of the Consultant or medical staff.
• Ensure operation note templates are set up on the word processing system for the Consultant in preparation for his/her completion at the time of the patients’ surgical procedures.
• Following authorisation by the clinician, ensure that clinic and discharge correspondence to GP’s and/or other Consultants are dispatched promptly and efficiently.
• Check all outgoing correspondence ensuring any instructions in the correspondence are carried out.
• Dispatch the relevant investigation/operation request forms to the appropriate departments once completed by the Consultant or a member of the medical staff.
• Take the necessary action as instructed by the Consultant with regards to patients who fail to attend clinic appointments, investigations or inpatient procedures.
• Open and prioritise incoming correspondence on behalf of the Consultant, ensuring that urgent correspondence receives prompt attention.
• Manage patients’ investigation results, ensuring that abnormal results are communicated promptly to the appropriate clinician.
• Receive, manage and prioritise telephone and personal enquiries, complaints, messages and information from patients, relatives, GP’s, Consultants and other medical staff and external organisations on behalf of the Consultant and medical team.

Please see the attached Job Description & Person Specification for further information, and before applying for the position.