At a Glance
- Tasks: Support the Immunisation team with administrative tasks and ensure smooth clinic operations.
- Company: Join Sussex Community NHS Foundation Trust, a leading provider of community health services.
- Benefits: Flexible working hours, excellent training opportunities, and fair pay as an accredited Living Wage Employer.
- Other info: Inclusive workplace culture that values diversity and supports personal development.
- Why this job: Make a difference in your community by improving immunisation uptake for children.
- Qualifications: Strong organisational skills and experience in administration are essential.
The predicted salary is between 31686 - 38728 £ per year.
An opportunity has arisen for a Band 3 Immunisation Service Administrator within the Sussex Immunisation Service (SIS). The role is fixed term for a period of 6 months, commencing in November 2026, working 14 hours over 2 days (part time) 8am-3.30pm. Must include a Tuesday and Friday.
We are looking for an Administrator to be a part of our innovative and dynamic Immunisation team dedicated to improving immunisation uptake and delivering the National evidence based Schools’ Immunisation Programmes. The SCFT Sussex Immunisation Service vaccinates children aged 0-19 years in schools and clinics across West Sussex, East Sussex and Brighton and Hove. This post will be based in Brighton, but you may be required to travel to provide support in offices within the whole of Sussex. Therefore, a car owner/driver is essential.
To provide a comprehensive administrative service to the Immunisations team, ensuring the smooth running of the office:
- To administrate and facilitate clinics arranged for the Immunisation Service.
- To provide flexible operational support to the team and cover for annual leave/sick leave.
- To assist and pro-actively support the team in managing the complex workflow of administration processes.
- To draft responses for routine correspondence and where appropriate responding without reference to Managers.
- To manage a comprehensive and up-to-date filing and retrieval system.
- To deal appropriately with correspondence as requested or in the absence of the relevant Manager, deal appropriately with urgent correspondence.
To undertake word-processing as required, including complex reports, briefing papers and confidential correspondence, working on a team drive and ensuring a system is used for easy retrieval by all members of the team. This includes dealing with matters concerning both staff and clients which may be of a sensitive nature.
Use of computer packages as appropriate e.g. Excel, PowerPoint, PIMS, Access and input to and maintain administrative databases, assisting in creating new databases as appropriate.
To undertake scanning, laminating, binding, faxing, photocopying and distribution of papers as necessary. Organise and manage (including prioritising) an efficient computerised diary system and bring forward system, ensuring that documentation is available for all meetings as required.
To manage, develop, and initiate administrative systems and procedures and maintain office systems. To arrange attendance on courses/conferences and maintain accurate records of study leave.
Arrange, facilitate and minute a range of routine and non-routine multi-disciplinary meetings as required for Managers (arranging venues, minute taking, distribution of paperwork, compiling agendas and following up action points).
To actively participate in regular supervision sessions with the Managers. Authorise and process all financial requests appropriately and maintain accurate records.
To understand how the work undertaken by the post holder relates to and affects the work of others, in order to achieve the best outcomes in terms of effective processes and quality of service.
Immunisation Service Administrator | Sussex Community NHS Foundation Trust in Brighton employer: Allscreens Nationwide Ltd
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StudySmarter Expert Advice🤫
We think this is how you could land Immunisation Service Administrator | Sussex Community NHS Foundation Trust in Brighton
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Immunisation Service Administrator | Sussex Community NHS Foundation Trust in Brighton
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Allscreens Nationwide Ltd, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Allscreens Nationwide Ltd.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Allscreens Nationwide Ltd.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Allscreens Nationwide Ltd can really resonate with interviewers and show your commitment to the field.
