At a Glance
- Tasks: Provide essential secretarial support to Consultant Microbiologists and the Microbiology team.
- Company: Join the innovative University Hospitals Dorset NHS Foundation Trust.
- Benefits: Competitive salary, supportive environment, and opportunities for professional development.
- Other info: Dynamic team culture with a focus on continuous improvement and staff development.
- Why this job: Be part of a transformative healthcare service and make a real difference.
- Qualifications: Previous secretarial experience and strong IT skills are essential.
The predicted salary is between 25760 - 27476 £ per year.
The Microbiology Department at University Hospitals Dorset is looking for an organised, motivated and proactive Medical Secretary to join our team based at the Dorset Pathology Hub. This is an exciting opportunity to provide comprehensive secretarial and administrative support to Consultant Microbiologists and the wider Microbiology team. The successful candidate will play an important role in supporting clinical services, communication pathways, surveillance reporting, departmental administration and digital systems across the service.
The role requires excellent organisational skills, attention to detail, the ability to prioritise workload independently, and strong communication skills when dealing with healthcare professionals, patients and external organisations. This post would suit someone with previous secretarial or administrative experience who enjoys working in a fast-paced healthcare environment and is confident using a range of IT systems and digital tools.
The successful candidate will:
- Provide comprehensive secretarial and administrative support to Consultant Microbiologists and the Microbiology Department.
- Produce and distribute clinical correspondence, reports, meeting documentation and departmental communications.
- Manage telephone and email enquiries from healthcare professionals, patients, GP practices, UKHSA and reference laboratories.
- Organise meetings, prepare agendas and take minutes.
- Support departmental rotas, onboarding of junior doctors and induction activities.
- Maintain accurate electronic records and use Trust systems including LIMS, EPR and Clinical Record Tracking systems.
- Support surveillance reporting, audit activities and departmental data management.
- Assist with departmental finance processes including invoice checking and eProc administration.
- Provide first-line administrative support for departmental digital systems and liaise with Trust IT teams regarding system issues and upgrades.
- Help support service improvement initiatives and contribute to quality management processes within the department.
The post holder will be expected to work independently within established policies and procedures while managing competing priorities effectively. At University Hospitals Dorset NHS Foundation Trust, we are committed to delivering outstanding healthcare services across Dorset through innovation, collaboration and compassionate care. Our Pathology services are undergoing significant transformation as part of the Trust’s ambitious programme to develop modern, sustainable and forward-thinking healthcare services for the future. Joining our Microbiology team offers the opportunity to be part of a supportive and evolving department that values teamwork, continuous improvement and staff development.
We employ around 10,000 staff and work closely with Bournemouth University to support education, training and research opportunities across the Trust. UHD has active networks including Women’s, BAME, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes. AI tools may be used, but applications must honestly reflect your own skills and experience. Integrity is key to our recruitment process.
If a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions.
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert. This advert closes on Wednesday 5 Aug 2026.
Proud member of the Disability Confident employer scheme.
Salary: £25,760 - £27,476 per annum
Hours: Full-time
Location: Bournemouth, BH7 7DQ
Job type: Permanent
Posting date: 22 Jul 2026
Closing date: 21 Aug 2026
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StudySmarter Expert Advice🤫
We think this is how you could land Medical secretary | University Hospitals Dorset NHS Foundation Trust in Bournemouth
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We think you need these skills to ace Medical secretary | University Hospitals Dorset NHS Foundation Trust in Bournemouth
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
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Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
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As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
