At a Glance
- Tasks: Support clinical student administration, maintain databases, and produce reports under guidance.
- Company: Join Birmingham Community Healthcare NHS Foundation Trust, a leader in community health services.
- Benefits: Gain valuable experience, flexible hours, and opportunities for professional growth.
- Other info: Be part of a supportive team with a focus on sustainability and community impact.
- Why this job: Make a difference in healthcare while developing your administrative skills.
- Qualifications: Strong organisational skills and attention to detail are essential.
The predicted salary is between 25072 - 30644 £ per year.
Main Duties
- Maintain and update Educational Audit database under the guidance of the Clinical Student Manager, producing monthly/quarterly reports.
- Maintain and update clinical student expenses as required.
- Provide appropriate administrative support in relation to organisation/HEI Pre-Reg recruitment/induction sessions of Clinical Students.
- Create, update and maintain Clinical Student files under the direction of the Clinical Student Manager.
- Collect and process the monthly student activity data to produce accurate student activity reports on a monthly/quarterly basis for the Clinical Student Manager.
- Collect and process monthly activity required for the Nursing & Midwifery Council Live Register/Clinical Educators register and produce monthly/quarterly reports for the Clinical Student Manager.
- Collate the pre-registration Higher Education Institution allocation reports and enter into the relevant allocations database under the guidance of the Clinical Student Manager/Clinical Student Facilitators and produce monthly/quarterly reports for the Clinical Student Manager.
- Collate amendments to the pre-registration allocation reports and liaise with the Clinical Student Manager/Clinical Student Facilitators.
- Collate the Post Registration placement information, enter into the relevant allocations database and produce reports for Clinical Student Manager.
- Maintain and update Secondee database.
- Organise Secondee 1-1 meetings with Clinical Student Manager.
- Update the Clinical Student Hub and webpage as required.
- Monitor and maintain the Clinical Students Allocations inbox on a daily basis.
- Maintain and update student payslip information ensuring details are correct and payslips are dealt with in a timely manner.
- Maintain the electronic calendars for appropriate members of the Professional Development team, prioritising and responding to requests for meetings as appropriate.
- Attend appropriate Trust and HEI meetings as required.
- Set up meetings with HEIs and Trust Divisions as required.
- Administration support for Smartcard access and RIO training.
- Support Professional Development Coordinator with the process for HEI Re-Reg interview bookings and Fitness for Practice/DBS panel bookings.
- Provide administrative support for Clinical Student Forums on a monthly basis.
- Provide administrative support for Mentor Updates and Sign off Mentor Training.
- Support Professional Development Coordinator with Mentor Course HEI applications ensuring all relevant databases are updated.
- Support the Professional Development Coordinator in producing the appropriate requested reports.
- Support the Professional Development Coordinator with bespoke training and education events.
- Support with photocopying, faxing, scanning, laminating, typing of routine and ad-hoc correspondence and reports as required.
- Deal with internal/external post and emails on a day to day basis.
- Maintain and monitor stock levels in relation to stationery.
- Make and receive telephone calls, taking messages, dealing with enquiries and directing calls as appropriate.
- Maintain Nurse Associate database and provide monthly reports.
- Maintain Transition to Practice/Preceptorship database and provide monthly reports.
- Maintain Development Programme database and provide monthly reports.
- In line with the Trust being a major provider in Community and Primary care services, the post holder will be expected to support these developments and take responsibility for areas of responsibility within any future service developments.
- To undertake other duties commensurate with this grade of post in agreement with the relevant line manager.
- To minimise the Trust's environmental impact wherever possible, including recycling, switching off lights, computers, monitors and equipment when not in use. Helping to reduce paper waste by minimising printing/copying and reducing water usage, reporting faults and heating/cooling concerns promptly and minimising travel. Where the role includes the ordering and use of supplies or equipment the post holder will consider the environmental impact of purchases.
Key Relationships
- Head of Clinical Education and Professional Development
- Clinical Student Manager
- Clinical Student Facilitators
- Professional Development Coordinator
- Higher Education Institutions (HEIs)
- Clinical Divisions
- Practice Teachers
- Clinical Mentors
Band 3 Clinical Student Administrator in Birmingham employer: Allscreens Nationwide Ltd
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StudySmarter Expert Advice🤫
We think this is how you could land Band 3 Clinical Student Administrator in Birmingham
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Allscreens Nationwide Ltd.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Allscreens Nationwide Ltd.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Allscreens Nationwide Ltd, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Band 3 Clinical Student Administrator in Birmingham
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
