At a Glance
- Tasks: Support the team by managing administrative tasks and ensuring smooth ward operations.
- Company: Join the Mid and South Essex NHS Foundation Trust, dedicated to patient care.
- Benefits: Gain valuable experience in healthcare while contributing to community well-being.
- Other info: Exciting opportunities for career growth within a vibrant healthcare setting.
- Why this job: Make a real difference in patients' lives while developing your skills in a supportive environment.
- Qualifications: Organisational skills and a friendly approach are essential for this role.
The predicted salary is between 37035 - 45265 £ per year.
Ward Clerk | Mid and South Essex NHS Foundation Trust
Company
Company: Southend University Hospital NHS Trust
We are seeking an organised and approachable Ward Clerk to support our team at Basildon Hospital.
This is an important administrative role, helping to ensure the smooth day-to-day running of the department.
Main responsibilities
- Greet and welcome all persons entering the ward, checking identification of staff requiring access to patient information.
- Answer the telephone correctly by adhering to the Trust’s telephone protocol.
- To understand and give messages received to the appropriate person i. e. Ward Manager or nurse in charge.
- Maintain good communication and relationships with patients/carers, members of the MDT and nurses in consultation with Ward Manager.
- Liaise with other wards and departments as required to maintain accurate and up-to-date patient records.
- Attend and participate in Ward/Directorate meeting
- Ensure the acuity level is recorded in EPR.
- Assist in the timely organization of TCI patients.
- Prepare requisitions for ward manager/charge nurses signature, ensuring at all times that the ward has adequate stationery.
- Deal with Ward post and distribute patient letters and read if requested by the patient.
- Re-address letters of discharged patients.
- Maintain clinical case notes and ensure there is no loose filing, there are sufficient history sheets, that they are tidy and repaired as necessary, and problems are reported to the appropriate departments.
- Ensure appropriate paperwork is completed for patients on their discharge, including discharge summary, outpatient appointments, letter to GP and notes are prepared for CAB.
- To undertake all routine clerical duties required such as photocopying, filing, scanning, typing and minutes of ward meetings, as well as assist the Ward Manager in administrative tasks as is required.
- Organize transport for patients if required.
- Arrange for x-rays/scans to be couriered to other hospitals as requested.
- Check supply of stationery and ward documentation on a regular basis, ordering stationary and supplies as required.
- Keep ward patient board, bed areas and notes trolley up to date with patient name and Consultant.
- Update Major Incident cascade lists and telephone numbers on a regular basis.
- No VISA sponsorship available for this role
Please be aware that we reserve the right to close this vacancy early if we receive a suitable number of applications.
Our ambition is to deliver excellent local and specialist services, to improve the health and well being of our patients, and provide a vibrant place for staff to develop, innovate and build careers.
We aim to make the most of our skills and experiences so we can become the best we can be.
As one organisation we will recruit the finest and retain more specialist staff due to more employment opportunities across our Trust.
Are you looking for an exciting role using your unique qualities, then we want to hear from you.
For full details about this varied and rewarding role, please see attached job description.
We look forward to your application.
- This advert closes on Friday 24 Jul 2026
- #J-18808-Ljbffr
Ward Clerk | Mid and South Essex NHS Foundation Trust in Basildon employer: Allscreens Nationwide Ltd
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StudySmarter Expert Advice🤫
We think this is how you could land Ward Clerk | Mid and South Essex NHS Foundation Trust in Basildon
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Allscreens Nationwide Ltd.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Allscreens Nationwide Ltd.
✨Apply Through Our Website for Better Visibility
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We think you need these skills to ace Ward Clerk | Mid and South Essex NHS Foundation Trust in Basildon
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
