At a Glance
- Tasks: Lead a dynamic admin team, ensuring smooth operations and top-notch service delivery.
- Company: Join Spectrum, a forward-thinking organisation dedicated to integrated sexual health services.
- Benefits: Enjoy competitive pay, professional development, and a supportive work environment.
- Other info: Be part of a culture that values innovation, teamwork, and personal growth.
- Why this job: Make a real difference in community health while developing your leadership skills.
- Qualifications: Experience in administration and strong communication skills are essential.
The predicted salary is between 29700 - 36300 £ per year.
KEY RESPONSIBILITIES:
- Operational and Performance Management
- Manage and co-ordinate the overall administration process to ensure a responsive service is available to colleagues and managers.
- Co-ordinate work within the team and ensure all systems operate effectively and deadlines are met.
- Provide advisory support to managers on processes, paperwork, and timescales associated with the service.
- Cover for team members during periods of sickness and annual leave.
- Analyse workloads and produce staff rotas for effective allocation of staff time.
- Maintain expert knowledge of tasks associated with team procedures.
- Support colleagues by sharing knowledge and expertise to provide a quality administration service.
- Be aware of relevant Spectrum policies and ensure they are implemented within the team.
- Update and inform the team of future service developments.
- Maintain understanding of new technologies and techniques relevant to the service.
- Lead administrative and operational team meetings for effective communication.
- Attend internal and external meetings as required.
- Act as a role model demonstrating excellent communication and listening skills.
- Promote Spectrum's Values and Behaviours at all times.
- Service Development
- Support the implementation of new technologies and encourage innovations and cost-saving efficiencies.
- Maintain operational efficiency of the team and ensure proactive customer service.
- Ensure equitable distribution of work and re-allocation in the event of absence.
- Maintain a highly organised office environment ensuring confidentiality and data protection.
- Provide day-to-day leadership of admin staff in integrated sexual health services.
- Develop an environment that improves health, safety, and security in the workplace.
- Identify consistent admin processes for Chlamydia screening online registrations and postal packs.
- Co-ordinate and monitor the LARC scheme in Primary Care, EHC scheme in Pharmacies, and C-Card scheme.
- Monitor self-managed care e.g. online testing.
- Business Planning and Financial Management
- Accountable for management of the administrative team within agreed budgets.
- Manage staff, income, and expenditure budgets ensuring financial balance at year-end.
- Identify, co-ordinate, and deliver efficiency savings and cost improvement plans.
- Authorise expenditure in accordance with spending limits.
- Promote organisational efficiency and embed a culture of value for money.
- Human Resource Management
- Responsible for recruitment, staff performance appraisals, and grievance and disciplinary procedures.
- Oversee training and development of staff in service areas.
- Co-ordinate and report annual leave and communicate sick leave monthly.
- Line-manage direct reports in accordance with Spectrum policies.
- Ensure effective communication of organisational policies to staff.
- Monitor performance, conduct, behaviour standards, and absenteeism.
- Manage training and development in line with policy ensuring annual appraisals and development plans.
- Facilitate professional and personal capability development for staff.
- Support staff management supervision for development.
- Identify training needs and share opportunities with staff.
- Utilise workforce efficiently to reflect activity demands.
- Undertake skill mix reviews to meet changing demands within budget.
- Promote equal opportunities for staff in accordance with policy.
- Act as a mentor for new team members and supervise their training.
- Co-ordinate training workshops covering new developments.
- Quality, Clinical Governance and Risk Management
- Identify areas requiring service improvements and seek agreement for changes.
- Implement action plans and communicate decisions regarding changes to the team.
- Ensure confidentiality is maintained and adherence to Data Protection Act, Freedom of Information Act, and Caldicott Principles.
- Oversee and carry out audit activity to ensure good practice.
- Manage project work including data analysis and assessment of options.
- Service User Involvement
- Monitor and analyse patient experience and customer feedback surveys and act on findings.
Administration Manager - Barnsley Sexual Integrated Health employer: Allscreens Nationwide Ltd
Allscreens Nationwide is an exceptional employer, offering a supportive team culture where employees are valued and encouraged to thrive. With access to state-of-the-art training facilities and opportunities for career progression, our Automotive Glazing Technicians in Birmingham can expect not only competitive bonuses but also the chance to work with the latest technology in the industry. Join us and be part of a company that prioritises both employee well-being and customer satisfaction.
StudySmarter Expert Advice🤫
We think this is how you could land Administration Manager - Barnsley Sexual Integrated Health
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like Allscreens Nationwide Ltd.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at Allscreens Nationwide Ltd.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like Allscreens Nationwide Ltd, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Administration Manager - Barnsley Sexual Integrated Health
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Allscreens Nationwide Ltd.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Allscreens Nationwide Ltd.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Allscreens Nationwide Ltd. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Allscreens Nationwide Ltd. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Allscreens Nationwide Ltd
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Allscreens Nationwide Ltd’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
