Administration Assistant Apprentice, Barlow Care Home, Barnsley, S71 1HU
To work as part of the team by providing administration support.
Key Result Areas
- Support team based on the identified needs.
- Provide and access relevant information as required.
- Take responsibility for administrative duties.
- Personally undertake related tasks as required and to a high standard.
- Undertake administrative matters using own initiative.
- Frequently using Micro Soft Word, Excel, and other programs to produce documents etc.
- Inform management and relevant staff about any significant matters.
- Do any other jobs at a similar level, which the manager may reasonably ask.
Key Tasks
- Receptionist duties – meeting and greeting visitors, answering & making telephone calls
- Monitoring incoming email, sending e.mail as requested
- Dealing with incoming/outgoing mail.
- Payroll – printing/checking staff timesheets
- Administration of staff holiday booking procedure
- Mileage invoicing for clients
- Meeting preparation (scheduling, diary entry, organising facilities, communication to attendees)
- Minute taking and transcription
- Design and creation of documentation.
- Creation and management of filing, archiving and resource systems
- Record maintenance (updating of staff files, off duty, training matrices etc)
- Researching, analysing and reporting information
- Monitoring & ordering of stationery supplies
- Printing & delivering documents requested
- Collecting and distributing funds
- Other administrative duties as required
Personal Qualities
- Is computer literate and can proficiently use search engines, Word, Excel and PowerPoint
- Likes doing things well and wants to continually develop themselves
- Is flexible and is happy to move onto new tasks as the needs change
- Is well organised and gets on with the job in hand
- Is able to remain calm even when the others may feel agitated
- Is happy to work on their own and as part of a team
- Has a positive outlook
- Is punctual and reliable
- Is able to strike up a good relationship with others, based on trust, respect and co-operation
- Is willing to listen and learn
- Understands the need for confidentiality
- Treats residents and staff with equal respect, regardless of their race, sex, disability or other personal attributes or belief
- Is willing and able to follow instructions and Barlow Care Group procedures and health and safety requirements
A driving licence would be beneficial as you may need to travel to other locations to undertake certain aspects of this role.
Working Hours to be discussed.
Student to complete a Business administration level 3 Apprenticeship.
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Administration Assistant Apprentice, Barlow Care Home, Barnsley, S71 1HU employer: Allscreens Nationwide Ltd
Allscreens Nationwide Ltd is an exceptional employer, offering a supportive and inclusive work culture that prioritises the wellbeing of both employees and the individuals they serve. With a strong focus on professional development, team leaders are encouraged to grow their skills in a dynamic environment while making a meaningful impact in the lives of adults with learning disabilities. Located in Leicester, the company provides a unique opportunity to be part of a dedicated team committed to delivering high-quality, person-centred care.
