At a Glance
- Tasks: Support senior management with administrative tasks and ensure smooth operations in the Surgery Division.
- Company: Join the Royal Free London NHS Foundation Trust, a leading healthcare provider.
- Benefits: Enjoy competitive salary, flexible hours, and excellent training opportunities.
- Other info: Dynamic role with opportunities for growth and collaboration across teams.
- Why this job: Make a real difference in healthcare while developing your career in a supportive environment.
- Qualifications: Strong communication skills and proficiency in Windows-based systems required.
The predicted salary is between 33262 - 36027 £ per year.
The post holder will work as part of the Surgery & Associated Services Division Administration team providing support to the Divisional Director, Divisional Director of Operations & Divisional Director of Nursing, Divisional PA/Office Manager, matrons, ward managers & operations managers in the SAST Division on the Barnet site.
Post holder will work as a member of the divisional support team, managing tasks & working flexibly. Post holder will also work in collaboration with administrative teams in other divisions and on other Trust sites. He/she is responsible for organising the meeting room & office space provision in conjunction with other members of the divisional operational team.
The post holder will possess excellent communication and interpersonal skills and will be capable of working effectively under pressure. They will have excellent organisational skills and a high-level working knowledge of Windows-based systems. They should be capable of working to schedules and using their own initiative, whilst maintaining a high level of confidentiality and discretion at all times.
The post holder will be the first point of contact for visitors to the divisional management team and will be required to liaise and communicate with senior professionals and managers from within the Trust, and externally. The post holder will also act as first point of contact for all business relating to the management team.
- Manage and co-ordinate the day to day responsibilities of the Division.
- Manage communication between senior management team and the directorates.
- Provide high quality and timely administrative and secretarial support to Matrons, Ward Managers and Operational Managers on a day to day basis including; typing, arranging meetings; liaising and communicating with other departments.
- Completion of reports and audits; compiling presentations and spreadsheets.
- Organise and maintain office filing systems for the Divisional team.
- Provide cover for the PA/Office Manager for annual and sick leave.
- Set up and maintain spreadsheets and provide Divisional reports as required.
- Prepare paperwork for meetings, including accurate printing of reports and photocopying as required.
- Assist the PA/Office Manager in organising meetings including 1:1s, Appraisals and team meetings when appropriate.
- Add meetings to electronic diaries.
- To photocopy, distribute or email all relevant correspondence as required by the operational team.
- To undertake such duties as may be reasonably required by the line manager/operations team/matrons/ward managers.
- To arrange venues, prepare Agenda, distribute information and any other administrative duties relating to meetings.
- Attendance at the meetings is also required.
- Typing of notes and minutes.
The Royal Free London NHS Foundation Trust is one of the UK’s biggest and most innovative trusts. Across three main hospitals, our dedicated army of staff care for over 1.6 million patients, treat more than 200,000 in A&E, deliver over 8,000 babies and carry out more than 17 million tests.
Our size, scale and influence offer you unrivalled career opportunities and a forward-thinking approach to working that works around your lifestyle. From flexible hours and generous benefits, to next level training, we make it easier to take your career to the top.
Band 4 Personal Assistant - Surgery & Associated Services | Royal Free London NHS Foundation Trust employer: Allscreens Nationwide Ltd
Allscreens Nationwide Ltd is an exceptional employer, offering a supportive and inclusive work culture that prioritises the wellbeing of both employees and the individuals they serve. With a strong focus on professional development, team leaders are encouraged to grow their skills in a dynamic environment while making a meaningful impact in the lives of adults with learning disabilities. Located in Leicester, the company provides a unique opportunity to be part of a dedicated team committed to delivering high-quality, person-centred care.
