Administration Assistant | University Hospitals of Derby and Burton NHS Foundation Trust

Community Midwifery requires the support of an Administrative Assistant. We have 9 Community Teams that work across Derby City, Derbyshire and Staffordshire. The efficient running of these relies on administrative support. Community midwifery operates across several team bases throughout Derby City, Derbyshire and Staffordshire. The successful applicant will be expected to be based at Florence Nightingale Community Hospital and support the others virtually; there may be some requirement to attend another site on occasion but this would be minimal.

The successful applicant would be expected to work closely with these teams and to support them with ordering stock requirements. There are a number of databases that require monitoring and data input; therefore, confidence with IT skills and Excel are required. Also, there is a requirement to access patient systems and schedule appointments, as well as assist in any additional related project work as directed.

The role will have some requirement to manage diaries, take notes and send out agendas. The postholder will not be under direct supervision at all times; therefore, working under own initiative is key. The main duties of the job will be updating spreadsheets and databases, ordering stock for teams, filing and tracking records, responding to emails, using different electronic patient record systems, making appointments and communicating with different departments.

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together. Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

UHDB is committed to fair and transparent recruitment. We welcome authentic applications that reflect your own skills, experience and motivations for the role. While we understand that candidates may use AI tools for grammar, formatting or accessibility purposes, applications that appear to be substantially AI-generated may be subject to additional review. If this applies to your submission, we will let you know and may ask for clarification. Please ensure your application accurately represents your experience and is written in your own words.