Administrator in Billingshurst

Your mission at Allsaved is to help maintain and strengthen our reputation for exceptional safety, compliance, and service. This role is essential in ensuring our sites, teams, and contractors meet the highest health, safety, and quality standards while supporting our commitment to continual improvement and ethical, long-term relationships with our clients.

The specific accountabilities of this flexible role may alter from time to time to meet the needs of the business or client. Typical duties will include:

• Duties and Responsibilities
  • Producing/Reviewing RAMS: Develop, review, and update RAMS in line with project requirements. Ensure RAMS accurately reflect the scope of work and are communicated clearly. Collaborate with management, supervisors, and HSE teams to embed a strong safety culture. Provide guidance on safe work practices and assist in incident investigations. Maintain accurate records and documentation.
  • Training Coordination and Administration: Book and schedule external training courses. Arrange and manage training agreements, maintaining accurate records. Coordinate specific training requirements (e.g. UKPN and NG ATS Courses), issuing IDs and keys.
  • Fleet and Vehicle Management: Ensure vehicles are up-to-date with MOTs, servicing, and maintenance. Monitor staff completion of daily/weekly vehicle inspections. Manage the Vehicle system, including reports and usage analysis. Conduct audits in Simpro to verify records. Maintain control and organisation of vehicle keys.
  • Health & Safety and Compliance: Draft and review basic Risk Assessments and Method Statements. Complete and maintain COSHH Assessments, with regular reviews and audits. Review and action airline safety reports. Carry out First Aid Kit inspections and restocks. Monitor and report on employee eLearning progress. Produce and submit monthly SHEQ reports. Manage ladder safety processes, including tagging and reporting.
  • Contractor and Supplier Management: Set up new contractors in internal systems with the required documentation. Review contractor information regularly. Maintain and update the Contractor Approval Tracker. Follow up with contractors for updated licences/compliance documents. Onboard new suppliers with full documentation and approvals.
  • General Compliance and Administration: Monitor PPE stock levels, place orders, and distribute supplies. Ensure driving licence checks are completed and recorded. Assist with company policy reviews and communication.
• Accountabilities and Responsibilities: Complete and submit reports within the given timeframes. Maintain effective client relationships and provide day-to-day support. Ensure all work is completed on schedule and to quality standards. Uphold Allsaved cross-selling/up-selling standards. Maintain required qualifications and accreditations. Represent the Allsaved brand with high personal and professional standards. Ensure full compliance with all Quality, Environmental, Health and Safety directives. Share best practice and identify continual improvement opportunities. Adhere to company values, policies, procedures, and objectives.
• Financial Management: Adhere to the given budget and expenses policy.
• People Management: Maintain personal development paperwork in line with Allsaved’s Performance Management framework.
• Internal Risk / Quality Management: Report and address areas of non-compliance effectively.

Other Significant Role Requirements: The role covers UK-wide operations, so travel to different locations and overnight stays will be required (expenses covered). All necessary plant, equipment, site training, and PPE will be provided.

Salary/Benefits: Paid expenses for UK-wide travel and overnight stays. All necessary PPE and equipment provided. Continuous professional development opportunities. Supportive, values-driven, ‘family feel’ company culture. Opportunity to work with a variety of clients and sites.

Your profile: Ability to present information clearly and precisely. Ability to work under pressure and meet deadlines in a fast-paced environment. Self-starter with a positive, flexible attitude. Confident in ‘selling’ ideas and solutions. Strong attention to detail. Strong IT knowledge and confidence using management systems and devices, including handheld computers. Focused on efficient and ethical customer service. Fair, honest, and respectful with colleagues and clients. Willingness to learn and succeed both personally and for the company. Supportive and adaptable team member. Right to work in the UK.

Why us? Allsaved Ltd has a clear set of expectations for all employees which describe those essential working practices that must be met. Employee performance and development needs will be assessed by line managers during regular appraisal meetings. Successful candidates will be guided in our values and employee expectations as part of the induction process and learn how to apply both in their role.